December 11, 2001

Mayor Keith W. Clarke called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on December 11, 2001, with the following present:

Mayor Keith W. Clarke; Council members: Joyce D. Bland, Wilbur Hardy, William E. James, John J. Miller, Jr., Michael F. Moorman and Robert F. Pecht, III; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Frankie Clary, President of the Fire Dept.; Sherry Ramsey, Director of the IDA; Town Clerk, Alice B. Talbert, citizens and the press.

Absent: Council member H. B. Brockwell, Jr.

Mr. Hardy opened the meeting with prayer.

APPROVAL OF MINUTES

Mr. James stated that the minutes of the previous meeting stated he had voted aye for the expenditure at the airport. He had abstained. A motion was made by Mr. Hardy to approved the minutes with the change, suspend the reading and file. This was seconded by Mr. Pecht and carried by all ayes.

Mayor Clarke stated that there would be a need for an executive session to discuss legal matters later in the meeting.

IDA UPDATE

Sherry Ramsey, Director of the IDA thanked Council for asking her back. She handed out copies of the new IDA press folder. Ms. Ramsey gave a brief report on activities and projects the IDA was undertaking. Their new web site should be on line this Friday. Ms. Ramsey stated that a dedication ceremony for the Pecht Center for Economic Development would be held January 16, 2002 from 5 p.m. to 7 p.m.

ACCEPTANCE OF LOW BID-HIGH STREET

Mr. Dean reported that the bids for the High St.\Third Ave. Project had been opened and the low bidder was Biggs Construction Co. A motion was made by Mr. Miller and seconded by Mr. Hardy to accept the low bid of Biggs Construction Co. pending approval of DHCD.

Mr. Dean also reported that the streetlights for the Courthouse Square Project had been approved in Richmond and the plans sent to VDOT in South Hill for approval.

AUDIT APPROVAL

Mr. Pecht reported that the Finance Committee had met with Denise Williams of Creedle, Jones and Alga and each Council member had a copy of her report. Mr. Pecht went over the audit highlights. Mr. Pecht made a motion to approve the audit as presented. This was seconded by Mr. Moorman and carried by all ayes.

AMENDMENT TO FY01/02 BUDGET

Mr. Pecht stated that the budget needed to be amended to include three line items and to increase the capital for the airport. Mr. Pecht explained these changes and made a motion to add line items: (1) Transfer to General Fund – in the amount of $252,570. to the general fund revenues. (2) Transfer out of Water/Sewer in the amount of $252,570. to the water/sewer fund expenses. (3) transfer Use of Reserves to Water/Sewer fund and change amount to $48,515. (4) Increase the airport capital by $3,000. This motion received a second by Mr. Moorman. Voting aye: Bland, Hardy, James, Miller, Moorman and Pecht.

FINANCE COMMITTEE AUTHORIZATION

Mr. Pecht also reported that three bids to borrow for the purchase of the Fort Hill property had been received. The Finance Committee had several questions to be answered before making a decision Mr. Pecht made a motion to authorize the Finance

Committee to negotiate for a 15 year loan at an interest rate not to exceed 5.50% for first 8 years and 7.50% for the last 7 years. This was seconded by Mr. James. Voting aye: Bland, Hardy, James, Miller, Moorman and Pecht.

WATER/SEWER PROJECTS

Mr. Dean gave out list of water/sewer projects in order of importance. Mr. Pecht stated that the Finance Committee was looking at borrowing money to do some of these projects and would report on this at the January meeting.

CHRISTMAS BONUS

Mr. Miller stated that it was time again to approve giving the Town employees a Christmas bonus. Mr. Miller made a motion to give $100 to the full time and $25 to the part time employees for a total of $2,375.00. This motion was seconded by Mr. Hardy and voting aye: Bland, Hardy, James, Miller, Moorman and Pecht.

K-9 REPORT

Mr. Hardy reported that our K-9, Jake, is back on full duty. Mr. Hardy also asked Chief Pond to have the police be more visible during the Holiday season to help stop shoplifters and possible robberies.

AWARDING OF BID ON ROOF REPAIR

In Mr. Brockwell’s absence, Mr. Dean reported that bids for the roof repair on the Town Office had been advertised for two weeks and the low bidder was L. H. Wingfield at $13,680. A motion was made by Mr. Moorman and seconded by Mr. Hardy to accept the low bid as presented. Voting aye: Bland, Hardy, James, Miller, Moorman and Pecht.

GARBAGE PICK UP OUT OF TOWN

Mr. Dean asked if Council had made a decision on providing garbage pick up for out of town residents on Rollingwood and Meadow Lane at a charge of $10.00 a month in approved containers. After a discussion, a motion was made by Mr. James and seconded by Mr. Moorman to table this matter until the January meeting. This carried by the following vote. Aye: Hardy, James, Miller and Moorman. Nay: Bland and Pecht.

Mrs. Talbert reported that 35 flu shots had been given on December 3^rd.

CLERK CERTIFICATION

Mayor Clarke stated that he had received today a letter informing him that Mrs. Talbert had earned the designation of Certified Municipal Clerk.

PAYMENT OF BILLS

A motion was made by Mr. Hardy and seconded by Mrs. Bland to pay the bills as presented in the amount of $39,578.17 and charge to the proper accounts. This carried by all ayes.

EXECUTIVE SESSION

Mayor Clarke stated that there was a need for Executive Session for legal matters. A motion was made by Mr. Miller and seconded by Mr. James to go into Executive Session. This carried by all ayes.

REGULAR SESSION

After a discussion, a motion was made by Mr. Moorman and seconded by Mr. James to return to Regular Session. This carried by all ayes.

CERTIFICATION

Mr. James made a motion to certify that no matters were discussed other than that stated in the motion and no action was taken. This was seconded by Mr. Moorman and carried by all ayes.

There being no further business, Mayor Clarke adjourned the meeting.

____________________MAYOR

____________________ATTEST