November, 2002

 

Mayor Keith W. Clarke called the regular meeting of the Lawrenceville Town Council to order on November 12, 2002, at 7:30 p.m. with the following present:

 

Mayor Keith W. Clarke; Council members: Joyce D. Bland, Wilbur Hardy, William E. James, John J. Miller, Jr., Michael F. Moorman and Robert F. Pecht, III; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Director of Public Works, Randy Lynch; Assist. Chief of Police, B. N. Newcomb; Fire Chief, Robert Peebles; Town Clerk, Alice B. Talbert; Citizens and the press.

 

Absent:  Council member, H. B. Brockwell, Jr.

 

Mr. Hardy opened the meeting with prayer.

 

Roll was called.

 

                                                BRIEF ADJOURNMENT

Mayor Clarke explained that the Planning Commission was holding a public hearing on the Town’s conditional use permit for the water tank to be located at Brunswick Sq. Shopping Center.  Mayor Clarke stated that he and Mr. Dean felt it would be helpful if Council could attend the meeting.  A motion was made by Mr. Pecht and seconded by Mr. Hardy to have a brief adjournment in order to attend the Planning Commission meeting.  This motion carried by all ayes.

 

                                                RECONVENED MEETING

Town Council reconvened at 8:10 p.m. after a brief adjournment.

 

                                                APPROVAL OF MINUTES

A motion was made by Mr. Hardy and seconded by Mr. Miller to approve the minutes of the previous meeting as received, suspend the reading and fill.  The motion carried by all ayes.

 

                                                APPROVAL OF AUDIT

Denise Williams of Creedle, Jones & Alga gave a brief overview of the audit report for FY01-02 and gave council members copies of a summary of the audit.  The Town falls under the low risk audit category, having completed the two year requirement for booking assets.  The Town complied with all accounting principles.  Mr. Pecht stated that the finance committee had met with Mrs. Williams before the council meeting.  After a brief discussion, a motion was made by Mr. Pecht and seconded by Mr. James to approve the audit as presented.  Voting aye: Bland, Hardy, James, Miller, Moorman and Pecht.

 

Mr. Outten stated that he had a need for an executive session for property acquisition. 

 

                                                REQUEST TO ADVERTISE

Mr. Outten also handed out copies of an ordinance for adjusting election district boundaries and stated that Council would need to hold a public hearing.  After a brief discussion, a motion was made by Mr. Moorman and seconded by Mr. Miller to advertise for a public hearing on the proposed ordinance as presented.  The public hearing to be held at the December meeting of Town Council.  Voting aye: Bland, Hardy, James, Miller, Moorman and Pecht.  A map of the districts will be available.

 

                                                SEALED TRASH CONTAINERS

Mr. Dean reported that Petersburg had 90 gallon sealed trash containers available for sale.  Mr. Dean had a container for Council to see.  We would need to purchase a piece of equipment for the garbage truck and would be able to cut down on the number of pick-ups per week and the number of employees needed on the truck.  The Streets Committee was asked to check into this and report back.   Mr. Dean was asked to check into the cost of contracting out for garbage pickup.

 

                                                ANNUAL REPORT

Mr. Dean handed out copies of the 14th Annual Virginia Water/Wastewater Rate Report.  Also in the packets were copies of letters concerning inoperable vehicles and rental property not in compliance with zoning.  Letters will be sent out on both of these issues.

 

                                    FIRE DEPARTMENT OFFICERS FOR 2003

Mr. James stated that the fire department had presented a list of new officers for the coming year.  Mr. James read the list and made a motion to approve the officers for 2003 as presented.  This was seconded by Mr. Miller and carried by all ayes.  The officers are as follows: 

Chief: Robert Peebles, Deputy Chief: Tracy Powell; Assist. Chief:  Mike Thomas; Captain, Marc Clary; Lieutenant: Charles Hall; President, Frankie Clary; Vice President; Chad Whitlow; Secretary, Josh Griffin; Treasurer, Julian Moore.

 

                                                            POLICE REPORT

Mr. Hardy reported no incidents at any of the events on Halloween night or the rest of the week.  

 

                                                            THANK YOU NOTE

Mrs. Talbert read a thank you note from The Moormans for the flower sent when his mother died.

 

                                    FLU SHOTS AND BLOOD DRIVE

Mrs. Talbert stated that 42 people had received flu shots, 23 town employees and 19 county.  The blood drive will be November 18th from 1:30 – 5:30p.m. in the town meeting room.

 

                                                2ND MOVIE ON MAIN STREET

Mayor Clarke thanked the fire department for all their help during the movie, The Ghost and Mr. Chicken.  Approximately 75 attended.  Also the Halloween parade was a great success.

 

                                                PAYMENT OF BILLS

A motion was made by Mr. Hardy and seconded by Mr. Miller to pay the bills as presented in the amount of $44,055.35 and charge to the proper funds.  Voting aye: Bland, Hardy, James, Miller, Moorman and Pecht.

 

                                    REQUEST FROM COUNTY ADMINISTRATOR

Mayor Clarke reported he had received a request from the County Administrator in regard to County and IDA hiring a lobbing group to help in efforts to keep the Governor from closing the Brunswick Correctional Center.  Although the Town had not been contacted before hiring the group, Mr. Vincent was asking the Town to help by paying 1/3 of the cost.  After a discussion, a motion was made by Mr. Pecht to pay 1/3 ($5,613) of the cost.  This was seconded by Mr. Miller and voting aye: Bland, Hardy, James, Miller, Moorman and Pecht.

 

                                                EXECUTIVE SESSION

A motion was made by Mr. Miller and seconded by Mr. Moorman to go into executive session for property acquisition.  This carried by all ayes.

 

                                                REGULAR SESSION

After a discussion, a motion was made by Mr. James and seconded by Mr. Miller to return to regular session.  This motion carried by all ayes.

 

                                                CERTIFICATION

Mr. James made a motion to certify that no matters were discussed except what was stated in the motion and no action was taken.  This was seconded by Mr. Miller and voting aye: Bland, Hardy, James, Miller, Moorman and Pecht.

                                   

           

 

                                                     

ADJOURNMENT

There being no further business, a motion was made by Mr. Miller to adjourn.  This motion carried.

 

 

 

 

_____________________________MAYOR

 

 

 

 

_____________________________ATTEST