August 12, 2003

The regular meeting of the Lawrenceville Town Council was called to order by Mayor Keith W. Clarke on August 12, 2003, at 7:30 p.m. with the following present:

Mayor Keith W. Clarke; Council members: Joyce D. Bland, Wilbur Hardy, John J. Miller, Jr. and Michael F. Moorman; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Supt. Of Public Works, Randall Lynch; Office Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert; citizens and the press.

Absent: Council member, Robert F. Pecht, III.

Mr. Hardy opened the meeting with prayer.

Roll was called.

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell and seconded by Mr. Miller to approve the minutes of the previous meeting as received, suspend the reading and file. This carried by all ayes.

JAMES RESOLUTION

Mayor Clarke stated that since Mr. James resignation last month, a resolution had been prepared. Mayor Clarke read the resolution and presented it to Mrs. James. A motion was made by Mr. Moorman and seconded by Mr. Brockwell to adopt the resolution and a copy to be placed in the minutes of the Council meeting. This motion carried by all ayes.

Mrs. James stated that it had been Mr. James privilege to serve with Council and serve the citizens of Lawrenceville.

SMITH RESOLUTION

Mayor Clarke read a resolution for Officer William Smith who left the Police Department on July 31. A motion was made to adopt the resolution and a copy to be placed in the minutes. This motion was made by Mr. Miller and seconded by Mrs. Bland. This carried by all ayes. Chief Pond was asked to present the resolution to Officer Smith.

PROPOSED LETTERHEAD AND SIGNAGE

A copy of a possible new letterhead was presented. After a discussion, it was decided to keep the old letterhead and only sharpen the image on the logo.

A lengthy discussion was held on the proposed new sign at the front of the municipal building. The Property and Equipment Committee was asked to study the proposal and report back at the September meeting with a recommendation.

WELCOME BANNERS

Mr. Dean stated that several questions had come up concerning placing welcome banners across the streets. The Property and Equipment Committee was asked to check into possible type banners that would best suit and report back at the September meeting.

ROAD TO BALLPARK

Mr. Dean reported that he had been trying for the past year to get a local surveyor to survey the road to the ballpark. B & B Consultants had stated that they could do a survey at a cost not to exceed $6,000. This cost does not include legal fees, land acquisition, road design or engineering. This would allow the town to see what additional right of way would be required for VDOT to take over the street. Mr. Dean had also asked the County to help in this cost. A motion was made by Mr. Moorman to have the survey done at a cost not to exceed $6,000 contingent on the County paying half. This was seconded by Mr. Miller and carried by all ayes.

Mr. Hardy reported that the Police Committee would be meeting this week to go over applications and interview for the police position.

Mr. Dean stated that the Water/Wastewater Committee would need to meet to discuss the bids for the water tank maintenance contract and to discuss billing new accounts in the Cedar Grove Grant area.

Mr. Dean also reported that an announcement would be made at 4:00 p.m. Wednesday at St. Paul’s concerning financing for their sewer line improvement.

Mrs. Talbert reported that on July 18, Mr. Dean had become a new father. Pictures of Owen Dean were passed around.

PAYMENT OF BILLS

A motion was made by Mr. Hardy and seconded by Mr. Moorman to pay the bills in the amount of $51,027.39 as presented and charge to the proper funds. This carried by all ayes.

MOVIE ON MAIN STREET

Mayor Clarke stated that the Town would be showing another Movie on Main Street on August 22 at 8:30 p.m. The movie will be “Toy Story”.

JR. WOMAN’S CLUB REQUEST

A letter from the Lawrenceville Jr. Woman’s Club had been received asking permission to close N. Main Street for a block party on September 13, 2003. The letter also asked for financial support from the town. After a discussion, a motion was made by Mr. Moorman to give $200 to the block party and to advise the Club to check with Marilyn Brammer from the County concerning a one-day rider on the County’s insurance. The Town would provide police and clean up for the block party. This was seconded by Mr. Miller and carried by all ayes.

ROANOKE RIVER RAILS-TO-TRAILS

The Southside Planning District Commission had requested a $50.00 donation to be used in the incorporation of the Roanoke River Rails-to-Trails. This incorporation would allow the committee to apply for grant funding. The letter also asked that an appointment to the Board be made by each Town. A motion was made by Mr. Brockwell to donate $50.00 to the Roanoke River Rails-to-Trails. This was seconded by Mr. Moorman and carried by all ayes. Mayor Clarke is to appoint a member to the Board.

CHAMBER REQUEST

Council considered a request to advertise in the Lake Country Magazine. After a discussion, Council agreed to continue its policy of not advertising.

Mrs. Talbert stated that Town of Lawrenceville golf shirts were available to purchase. Council members had been given an order form and she asked that anyone that would like to purchase a shirt to fill out the form. The price and sizes are listed on the form. Mrs. Talbert asked that this form be given to her or left at the town office. These shirts will also be available for employees to purchase.

ADJOURNMENT TIL AUGUST 26,2003

Mayor Clarke stated that he, Mrs. Bland and Mr. Hardy had met twice concerning the nomination of a council member to replace Mr. James. As we have until the end of the month to appoint a replacement, Mayor Clarke declared the meeting adjourned until August 26, 2003 at 7:30 p.m.

______________________________MAYOR

______________________________ATTEST