June 8, 2010
The regular meeting of the Lawrenceville Town Council was called to order on June 8, 2010 at 7:30 p.m. by Mayor Douglas R. Pond.
MAYOR AND COUNCIL MEMBERS SWORN IN
V. Earl Stanley, Jr., Clerk of Court, was present to swear-in the newly elected Council members and the Mayor.
Mr. Stanley asked Mrs. Esther Sanderson to come forward and she was duly sworn in as Council member for the period July 1, 2010 until June 30, 2014.
Mayor Pond was asked to come forward and he was duly sworn in as Mayor for the period July 1, 2010 until June 30, 2014.
Mr. H. B. Brockwell was asked to come forward and was duly sworn in as Council member for the period July 1, 2010 until June 30, 2014.
Mr. Harry Holman was not present to be sworn in.
Mayor Pond thanked Mr. Stanley and expressed his excitement and stated that he was looking forward to the next four years. Mayor Pond acknowledged his family, his wife Sharon, son and daughter-in-law, Chris and Michelle, his daughter, Laura and his four grandchildren who were in attendance for the ceremony.
ROLL CALL
Roll was called with the following present: Mayor Douglas R. Pond; Council members, H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Chief of Police, Everette L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; The Pond Family, Sharon, Chris, Michelle, Laura, Harmony, Daisy, Grayson and Taylor; Town Clerk, Alice B. Talbert and citizens.
Absent: Council members, Joyce D. Bland and Harry S. Holman
CITIZEN SPEAKS TO COUNCIL
Mayor Pond stated that he had asked C. J. Gholson to come speak to Council concerning a Car Show. Mr. Gholson handed out his proposal and outline of the event. Mr. Gholson stated that he would like to have a Car Show/Festival on July 17, 2010. Mr. Brockwell had a question on liability insurance and stated that he hopes Mr. Gholson is able to make this happen. Mr. Pecht suggested that he might get a civic organization to join him and that might help with the insurance. Mr. Martin suggested contacting Virginia Wheels to participate. Mr. Gholson was told to get with Mr. Dean concerning permits and fees he would need in order to held the Car Show.
VML RESOLUTION
A copy of a Resolution was in the packets from Virginia Municipal League. This Resolution would need to be adopted and signed in order to stay a part of the VML. A motion was made by Mrs. Sanderson and seconded by Mr. Pecht to adopt the Resolution as presented and authorize the signing. This was carried by all ayes.
$200,000 BLOCK GRANT – TURNTABLE PARK
Mr. Dean stated that Council had before them a Resolution for the $200,000 Block Grant for the Turntable Park and Outdoor Center. Two Public Hearings had been held. Mr. Dean stated that this is a no match grant that would provide employment. A motion was made by Mr. Brockwell and seconded by Mr. Martin to adopt the Resolution as presented and authorized the signing. This was carried by all ayes.
ADVERTISE FOR PUBLIC HEARING – OVERLAY ORDINANCE
Mr. Outten and Mr. Dean had reviewed the Overlay Ordinance and they recommended that the rental inspection be included in the Ordinance. A motion was made by Mr. Brockwell to authorize Mr. Dean to advertise for a Public Hearing on the Overlay Ordinance to be held in July. This was seconded by Mrs. Sanderson and carried by all ayes.
FORMAL ADOPTION OF BUDGET FY 10/11
A motion was made by Mr. Pecht to formally adopt the Budget for FY 10/11 as presented. This was seconded by Mr. Brockwell and carried by all ayes.
VRS RESOLUTION – TOWN PAYS 5%
Mr. Pecht stated that due to changes made by the General Assembly concerning employee contributions to VRS, a Resolution was in the packets to be adopted concerning how the Town would be paying for employees hired after July 1, 2010. The options were to pay the 5% in full for the employee or a portion of the 5% with the employee paying the rest. Mr. Pecht made a motion to adopt the Resolution paying the entire 5% of the employee contribution for all employees hired after July 1, 2010. Mr. Brockwell seconded this motion and it carried by all ayes.
ERRONEOUSLY CHARGED TAXES
Mr. Pecht also stated that this was also the time to relieve the Treasurer of erroneously charged taxes. A motion was made to relieve the erroneously charged taxes as presented in the amount of $445.59. This was seconded by Mr. Brockwell and carried by all ayes.
2001, 2002, 2003 UNCOLLECTED PERSONAL PROPERTY TAX
A list of uncollected personnel property taxes for the years 2001, 2002 and 2003 was presented. Mr. Pecht made a motion to relieve the Treasurer of these taxes. This was seconded by Mr. Brockwell and carried by all ayes. A copy of these will be attached to the minutes.
NEW POLICE OFFICER – CHRISTOPHER WHITE
Chief Gibson introduced Christopher White to Council. Chief Gibson stated that after a long application process, the Police and Personnel Committees had recommended the hiring of Mr. White as our new police officer for the Town. Mr. White is married with 2 children and has a BS from Longwood University and a Masters from Central Michigan University. Mr. White will be attending the police academy beginning July 8th. Mayor Pond welcomed Mr. White to the Town family.
REQUEST FOR BIDS
Mayor Pond stated that the carpet in the hall and at the back entrance was in bad shape and in need of replacing. Mr. Brockwell stated that this would need to go out for bid.
AWARD WATER TANK MAINTENANCE CONTRACT
Mr. Dean stated that bids had been received on the water tank maintenance from three companies. The low bid was from Southern Corrosion at $28,000 per year. This is a little less than our old contract. A motion was made by Mr. Brockwell to award the contract to Southern Corrosion; this was seconded by Mr. Pecht and carried by all ayes.
Mr. Dean also reported that the building project at the water plant was looking great and should be finished in August.
Mr. Pecht stated that both festivals at the airport had been successful.
PAYMENT OF BILLS
A motion was made by Mrs. Sanderson to pay the bills as presented and charge to the proper funds. This was seconded by Mr. Martin and carried by all ayes.
APPOINTMENT OF TOWN MANAGER AND TOWN ATTORNEY
As this was the time for the appointment of Town Manager and Town Attorney, a motion was made by Mr. Martin to appoint W. C. Outten as Town Attorney for the period July 1, 2010 to June 30, 2011 and to appoint Carl J. Dean as Town Manager for the period July 1, 2010 to June 30, 2011. This motion was seconded by Mrs. Sanderson and carried by all ayes.
MOTION FOR CLOSED SESSION
The following motion was made, “Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing property acquisition and a legal matter.” This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by the following roll call vote: Voting aye: Brockwell, Hardy, Martin, Pecht and Sanderson. Absent: Bland and Holman.
MOTION TO RETURN TO OPEN SESSION
After a discussion on the above, Mr. Pecht made the following motion, “ Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” This was seconded by Mr. Brockwell and carried by all ayes.
CERTIFICATION MOTION
Mr. Pecht made the following certification, “Be It Resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” This was seconded by Mrs. Sanderson and carried by the following roll call vote: Voting aye: Brockwell, Hardy, Martin, Pecht and Sanderson. Absent: Bland and Holman.
AUTHORIZATION TO SIGN CONTRACT
A motion was made by Mrs. Sanderson to authorize Mayor Pond to sign a contract for the old Southern States Building for $100,000 subject to the Town receiving a grant and to pay the refundable $5,000 deposit for 6 months. This was seconded by Ms. Hardy and voting aye: Brockwell, Hardy, Martin, Pecht and Sanderson. Absent: Bland and Holman.
ADJOURNMENT
A motion was made by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes to adjourn.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk