August 11, 2015
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on August 11, 2015.
Roll was called; Present: Mayor William Herrington; Council Members: H. B. Brockwell, Jr., Dora Hardy, Robert F. Pecht, III, and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Town Clerk, Wanda Johnson, Welton Tyler, Rufus Tyler, Andrew Condlin, citizens and the press.
Absent: Council Members Joyce Bland, Scott Martin, and Esther B. Sanderson.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on July 14, 2015, as received, suspend the reading and file. This was seconded by Mrs. Talbert and carried by all ayes.
APPROVAL OF AGENDA
Green Acres Project – was added under Report of Town Attorney
Rezoning Application – Welton Tyler was moved from Unfinished Business to follow Mayor’s Report.
There was no report.
RECOGNITION OF CITIZENS
Mayor Herrington stated that residents would be allowed three minutes each to address council if anyone wished to speak. No one spoke.
NATIONAL NIGHT OUT
Mayor Herrington congratulated the Sheriff’s Department, Police Department and Chamber of Commerce for hosting a successful National Night Out last Tuesday.
RECOGNITION OF WATER TREATMENT PLANT STAFF
Mayor Herrington announced that the presentation to recognize the water treatment plant staff would be postponed until the September meeting. There was an emergency at the plant this afternoon and they are still working.
REZONING APPLICATION #2014-1 – WELTON TYLER
Mayor Herrington stated that at the July meeting, Town Council received a report in response to the Lawrenceville Planning Commission’s report on Mr. Tyler’s rezoning application. This evening we were due to come to a resolution. Mayor Herrington thought Town Council would seek an opinion from our Counsel. Our Counsel was not clear on that. Mayor Herrington stated that in his opinion, Town Council should formally seek an opinion from our Town Attorney. On motion by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to seek a legal opinion from our Town Attorney on the Welton Tyler rezoning application. Mr. Outten advised that he would have an opinion to Town Council two weeks prior to the next council meeting.
REPORT OF TOWN ATTORNEY
RESOLUTION FOR ACCEPTANCE OF DOC PROPERTY
Mr. Outten advised that Town Council needs to adopt a resolution to accept the DOC property where the prison booster station and ground water tank are located. We have a draft of a deed and he will prepare a resolution. On motion by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, Town Council voted to adopt a resolution as prepared by Mr. Outten to accept the 0.94 acres DOC property and authorized the Mayor and Clerk to sign the resolution.
GREEN ACRES PROJECT
Mr. Outten reported that in 2007, Brunswick County entered into a rehabilitation project in the Green Acres area. The County obtained easements to improve Green Acres Road and Lincoln Street and these were deeded to the Town. The County is asking that the Town transfer Lawrenceville’s interest in the parcels to the County. This must be done in order for VDOT to take over maintenance of Green Acres Road and Lincoln Street from the County. On motion by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes, Town Council authorized the Mayor to sign the deed to transfer the Town’s interest in the Green Acres parcels to the County.
Mr. Outten advised that there is no need for a closed session tonight.
REPORT OF TOWN MANAGER
DOMINION VIRGINIA POWER UPDATE
Mr. Dean stated that the monthly progress reports are in the packet. The work at the water plant is 99.5% complete. A subcontractor working at the Meherrin River intake was killed as the result of an electrical accident. All investigations show that it was a complete accident. Everything is wired as it should be and installed correctly. The power has been off and there has been some delay of the project. Dominion did complete filling the 10 million gallon tank. A bill is being prepared and we are learning the process Dominion requires for it to be sent electronically.
DOWNTOWN PROJECT UPDATE
Mr. Dean reported that the work on Phase II has wrapped up. B & B is working with owners interested in Phase III. We hope to get that done before winter. It will be about 15 facades, with corner buildings counting as 2 facades. This is for private businesses only. Funds cannot be used for government owned buildings.
TEA-21 PHASE II
Mr. Dean reported that the effort to get approval for an alternate plan to use Phase II funds is moving forward. We are proposing to add sidewalks from E. E. Vaughan to the bridge, South St. and New St. If there are enough funds, we would also add Sharp St.
VDOT FUTURE SIDEWALK GRANT
A VDOT grant is available for new areas. This is for 80% grant and a 20% match that could be used for sidewalks, underground phone and electric lines and/or pedestrian crossings. SPDC would assist with the application. The deadline to apply is November 1, 2015. Mr. Dean would like to meet with a committee to identify possible areas. A public hearing will be required at some point. It was the consensus of council to pursue the grant. Mayor Herrington referred the matter to the Town Development Committee.
Mr. Pecht commented that a reprinted financial report is in the add packet. This adds the headings and corrects an entry of $125.54 for 2015 Taxes that was not adding in. Mr. Pecht also advised that the entry of $343,284.18 as revenue should be reclassified to a wash. There is a variation in salary amounts due to there being three pay periods in July 2015 versus two pay periods in July 2014.
FIRE AND EMERGENCY SERVICES
Ms. Hardy reported that the fire department responded to 28 calls in July. Of the 28, 4 were in the town limits and 24 were outside of the town limits. Ms. Hardy thanked the fire department, emergency services and police department for participating in National Night Out.
Mr. Brockwell reported that Randy Lynch is out on sick leave. He thanked Mr. Dean for maintaining efficiency even while the supervisor is out.
Ms. Hardy reported that, in his report Chief Gibson thanked all who made National Night Out a resounding success. Ms. Hardy also reported that Chief Gibson is working with County Animal Control to schedule a dog confinement period as authorized by the Town Code, Article II, Section 14-36. This may be held sometime in September.
PROPERTY & EQUIPMENT
Mr. Brockwell reported that he and Mr. Dean are reviewing the surplus property procedure to make sure we have a good handle on that. Mr. Brockwell would also like for a VA SCAN data sheet to be completed for property that the Town and/or LEDA owns. He stated that this will be time consuming.
STREETS, LIGHTS & CEMETERY
Mrs. Talbert reported that Relay for Life will hold a Luminaria Ceremony in the new parking lot on Sunday, September 20, 2015, at 6:30 p.m. This was postponed from the regular Relay for Life due to threatening weather.
Mr. Brockwell reported that he had an opportunity at National Night Out to walk around and see how nice everything is now that the parking lot project has been completed. He hopes the town will have more activities at the parking lot and at Rails to Trails.
Mr. Brockwell commented that Mr. Dean cannot be commended enough for how well he handles the day to day things that come up.
There will be a committee meeting following the council meeting.
Mr. Brockwell commented that there is a report in the packet.
HOUSING CODE ENFORCEMENT
Mr. Pecht commented that he would like to get the Housing Code Enforcement active again once we complete some of the current projects. Mayor Herrington asked Mr. Pecht to contact Chairperson Joyce Bland to see about convening a committee meeting before the next council meeting.
DRAFT PARK RESERVATION FORM
Mrs. Talbert reported that a new updated draft park reservation form is in the add packet. The Lion’s Club requested additional time to review it before council acts on it. There was also discussion about the use of alcohol and fees and/or deposits. Council Members were asked to review the form and make any suggestions before the next meeting.
Mayor Herrington reported that he has had no response from letters he has written to the president of St. Paul’s College. Mr. Dean reported that he had a brief conversation with Pete Stith. Mr. Stith told him they are in negotiations and hope to have a big announcement soon. There was discussion concerning the large water bill owed by the college and water leaks that have not been repaired. It was the consensus of council that Mr. Dean should discuss collection of the water bill owed with Mr. Outten and that Mr. Dean send a letter regarding the past due account and water leaks to Saint Paul’s College. Also, Saint Paul’s Chapel has obtained an estimate for a separate water connection from the college.
Mr. Pecht reported that the airport billing was just received today. He will review the expenses and report on it at the next meeting.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
There is a letter in the packet from Columbia Gas regarding its conservation and ratemaking efficiency plan.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented in the amount of $84,603.39 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes.
Mr. Pecht inquired about surplus equipment that might be donated. Mr. Brockwell advised that this has been researched and it does not qualify as a donation to a non-profit organization.
There was no need for a closed session.
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mr. Brockwell and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk