Town Meeting Schedule

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January 13, 2015

Posted in 2015 Minutes

CALL TO ORDER

Mayor William Herrington called the regular meeting of the Lawrenceville Town

Council to order at 7:30 p.m. on January 13, 2015.

 

ROLL CALL

Roll was called; Present: Mayor William Herrington; Council Members: Joyce

Bland, H. B. Brockwell, Jr., Dora Hardy, Scott E. Martin, Robert F. Pecht, III,

Esther Sanderson and Alice B. Talbert. Also present: Town Attorney, W. C.

Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town

Clerk, Wanda Johnson, Robert Hayes, citizens and the press.

 

APPROVAL OF MINUTES

A motion was made by Mr. Pecht to approve the minutes of the regular meeting

on December 9, 2014, as received, suspend the reading and file. This was

seconded by Mr. Brockwell and carried by all ayes.

 

APPROVAL OF AGENDA

There were no changes to the agenda.

 

LAWRENCEVILLE EDA

Mr. Martin reported that the next meeting of the EDA will be on February 3,

2015. Mr. Martin also reported that the EDA is interested in the possibility of the

Town transferring the Peebles building to the EDA to be marketed.

 

RECOGNITION OF CITIZENS

Mayor Herrington recognized Robert Hayes, Mayor of the Town of Alberta, as a

visitor tonight.

 

MAYOR’S REPORT

Mayor Herrington had no formal report.

 

REPORT OF TOWN ATTORNEY

Mr. Outten advised that he had no report. Mr. Outten also stated that a closed

session will not be necessary tonight.

 

REPORT OF TOWN MANAGER

DOMINION VIRGINIA POWER UPDATE

Mr. Dean stated that there is no monthly update report in the packet as no

meeting was held in December due to the holiday. The work at the water plant is

about 60% complete. A lot of equipment has come in and is waiting to be

installed. The projected completion date is the end of April or first of May. Sylvia

Allen will have update pictures in the paper.

 

DOWNTOWN PROJECT UPDATE

Mr. Dean reported that the parking lot project is substantially complete. The

contractor has thirty days to complete the punch list. The Town will install the

lighting in the alley, hopefully in the next thirty days. The Town will try to have a

grand opening type event when the weather is warmer.

 

ALBERTA REGIONAL UTILITY PROJECT UPDATE

Mr. Dean reported that the Alberta project meeting minutes are in the agenda

packet. There is also a list showing the progress of the repair and/or

replacement of manholes.

 

SOUTHERN STATES BUILDING IMPROVEMENTS UPDATE

Mr. Dean reported that almost all of the inside work is complete. The water and

sewer connections need to be completed. This project stabilized the building,

replaced the roof, added handicap accessible bathrooms and a handicap ramp.

Once this project is complete, the Town has two years to create eight full time

jobs or the grant money will have to be repaid. The grant requires that the Town

own the building for twenty years. It cannot be transferred to the EDA, but we

can ask the EDA to assist with marketing the building. There is no heat, no air

conditioning and the wiring needs to be reworked.

 

PRISON PUMP STATION

Mr. Dean reported that he is working with Delegate Tyler and the Division of

Legislative Services to try to get the prison pump station lot from the

Department of Corrections so that the booster pump station land becomes Town

property.

 

TEA-21 GRANT PHASE 2

Mr. Dean reported that the bids for Phase 2 came in much higher that the

available funding. The planning estimate was way off. This phase was to relocate

overhead utilities and to install new street lighting to match other street lights in

Town. The street lights that were purchased by the Town were the Town’s in

kind match. VDOT denied a request to allow proposed changes to the plans

because of the high bids. Mr. Dean asked Town Council what they want to do.

Should we try something else or return the TEA-21 funds in the amount of

$307,500? If the funds are turned in, this project is over. We would have to start

over with a new project. Mr. Brockwell commented that if the bids are so high,

that would be rationale for turning in the funds, but a brain storm session might

be in order. He suggested that the Street, Lights and Cemetery Committee meet

regarding this and report back at the next council meeting before a decision is

made.

 

BUDGET REQUESTS FOR 2015-2016

Mr. Dean asked that everyone begin planning for the 2015-2016 budget

requests. The budget has to be ready for presentation in April. Mr. Brockwell

requested that the property list be updated and that the fire and police

departments prepare their requests.

 

REZONING LETTER TO MR. TYLER

Mr. Dean advised that a copy of the letter sent to Mr. Tyler regarding his

rezoning application is in the packet.

 

PROGRESS ‘15

The Brunswick Times-Gazette is planning a supplement to its newspaper that will

also be included in the Lake Gaston Gazette-Observer, The News Progress and

The South Hill Enterprise. There are several sample ads in the packet. A full page

color ad costs $500. On motion by Mr. Pecht, seconded by Mrs. Sanderson and

carried by all ayes, Town Council voted to purchase a $500 color ad. The office

staff will select the ad for the paper.

 

FINANCE

Mr. Pecht reported that we are half way through the fiscal year and about on

target. Mr. Pecht emphasized that each committee and department needs to get

their budget requests in for the presentation. The budget has to be ready in April

to schedule a public hearing for the May meeting. It must be approved in June.

Mr. Pecht asked Mr. Dean to take a good look at the project contingencies. It

would be nice if we don’t have to use all the contingency funds. Mr. Pecht also

commented that Dominion will begin some water usage in September 2015. We

plan to track the Dominion water income separately in the same manner that we

track the prison water income now.

 

FIRE AND EMERGENCY SERVICES

Mr. Martin reported that the fire department responded to 13 calls in December.

The fire department participated in several Christmas parades over the holidays.

The new insurance protection class changes are already in effect and are very

favorable. The department will hold a cornhole tournament again this year.

Mayor Herrington commented that he has been talking to fire department

members and they have told him they are in need of a larger water supply truck.

Mayor Herrington asked Mr. Martin’s committee to meet with the fire department

regarding this.

 

PERSONNEL

There was no additional report.

 

POLICE

Ms. Hardy stated that the report is in the packet. There are two new police

vehicles in service. Ms. Hardy wished everyone a Happy New Year.

 

PROPERTY & EQUIPMENT

There was no additional report. Budget requests need to be submitted.

 

STREETS, LIGHTS & CEMETERY

There was no report.

 

TOWN DEVELOPMENT

There was no report.

 

WATER/WASTEWATER

There will be a committee meeting following the council meeting.

 

SAFETY

The report is in the packet. Mr. Brockwell stated that VML provided assistance to

establish the monthly safety meetings.

 

HOUSING CODE ENFORCEMENT

There was no report.

PARKS/RECREATION

There was no report.

 

COLLEGE/COMMUNITY LIAISON

Mayor Herrington reported that there was an article in the Richmond Times-

Dispatch that stated that the complaint against the Town regarding the housing

of children was thrown out. The Town is attempting to get verification of that

report. The Town has never been formally notified of the complaint at all. Mr.

Pecht commented that the same article mentioned that there are two bids on the

college property that might be acted upon by spring.

 

AIRPORT COMMISSION

Mr. Pecht reported that the commission hopes to have the obstruction removal

project completed by February 9, 2015. The original contractor had health

problems causing the commission to have to rebid the project. The commission

got three bids and the project was awarded to Worley-Bird’s Tree Service in the

amount of $6500. The fire department will replace bulbs at the airport.

Mayor Herrington reported that the Mecklenburg-Brunswick Regional Airport

Commission has been asked to provide membership information to Town Council

prior to making a presentation at a council meeting.

 

LAWRENCEVILLE PLANNING COMMISSION

There was no report.

 

ANNOUNCEMENTS

There is a letter and a flyer in the packet regarding the annual Dr. Martin L. King,

Jr. Memorial March. The march will take place on January 19, 2015, at 9:00 a.m.

beginning at the main entrance at Saint Paul’s College and ending on the steps

of the Brunswick County Circuit Court.

 

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented in the amount

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Contact Info

Phone: 434-848-2414
Fax: 434-848-9356
Address: 400 N. Main Street, Lawrenceville, VA 23868
Hours of Operation: Monday -Friday 8:30 A.M. - 5:00 P.M.

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