June 13, 2017
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on June 13, 2017.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Martha Myers and Robert F. Pecht, III. Also present: Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Bain Cameron, Phyllis Cameron, citizens and the press.
Absent: Town Council Members: Scott Martin and Alice Talbert. Town Attorney, W. C. Outten, Jr.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on May 9, 2017, as received, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved with the addition of Abandoned Cars under Town Development.
RECOGNITION OF CITIZENS
There were no citizens desiring to speak.
There was no report.
SOUTHERN VIRGINIA GO REGION 3
Mayor Herrington reported on this project at the last meeting. No action was taken at that time. Mayor Herrington subsequently sent out additional information on the project to Council Members. Nicole Young, with Benchmark Bank, is a representative for Brunswick County. Mr. Pecht suggested that the town be engaged through contact with Ms. Young on this project. Mr. Brockwell referred to the Community Economic Development Strategies (CEDS) list. This is a working planning document from the Town Development Committee that represents a response to CEDS and could also be a response to Go Virginia. Mayor Herrington referred the matter to the Town Development Committee.
SOUTHSIDE RAM OF VIRGINIA
Southside RAM will take place in Emporia next weekend. Volunteers can on-line to register to participate.
BRUNSWICK HEALTH AMBASSADORS
Representatives from the Brunswick Health Ambassadors and the Robert Wood Johnson Foundation joined together for events over three days last week. Events included a Leadership Forum, an event that included kids in the county and A Healthy You: Join the Challenge Summit. The goal in Brunswick County is to walk 1 Million Miles and Lose 1 Ton of Weight. Our Wellness Committee is participating in the program.
Mayor Herrington asked if Town Council wants to have the Farmers Market this year. Mayor Herrington is not able to run the market this summer. Previously the market was open from 3:00 – 6:00 on Friday. It takes an hour before and an hour after to set up and take down. There was discussion on the matter. Mr. Brockwell suggested that a volunteer basis seems to work in other localities. Mr. Dean suggested that Mr. Martin might have additional information, but he is not here tonight. There was additional discussion on the matter. No action was taken.
REPORT OF TOWN ATTORNEY
There was no report.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean stated that Mr. Outten had asked him to provide Council Members with a copy of a Property Build Out Agreement Between the IDA and the Town of Lawrenceville. It was drafted by the IDA’s attorney. Mr. Outten has reviewed it. Council Members were asked to review it before the next meeting, paying particular attention to Item #5 on Page 3. There will also be a separate lease agreement with the new business.
There is a copy of a letter from DHCD in the add packet regarding the Peebles Building. The letter was received by email late this afternoon. It is in response to questions that the town had submitted to DHCD. Town Council was asked to review the letter. The Town was verbally given an extension to December 30, 2017. The Town will write a letter to formally request the extension. Mr. Brockwell said he understood from the meeting that they are looking for an “outcome based” solution for the use of the building.
STATE WATER CONTROL BOARD CONSENT ORDER
A Consent Order has been issued to the Town of Lawrenceville regarding the Lawrenceville Wastewater Treatment Plant. A civil charge of $5,600 will have to be paid to the state. There was a carryover of solids into the creek. The violation was apparently caused by a combination of the new discharge from Dominion Virginia Power, heavy storm water flows and an equipment problem due to a lightning strike. The wastewater project that is currently underway would have prevented the problem. The Town is also testing more frequently than required now. Mr. Dean stated that this is the first Notice of Violation that the Town has been issued in the 17 years he has been the Town Manager. Mr. Pecht said he does not recall one in his 35 years with the Town. This concerns the wastewater plant. It does not refer to the drinking water plant.
CONSUMER CONFIDENCE REPORTS
Mr. Dean reported that the annual drinking water consumer confidence reports will be distributed before the end of June. A separate report is required by the state for each water system that the Town operates. They are the Town of Lawrenceville, Brunswick County IDA North and the Town of Alberta water systems.
DRAFT COMPREHENSIVE PLAN 2017-2037
Mr. Dean distributed copies of the Draft Comprehensive Plan for 2017-2037. A community open house was held today for an opportunity for the public to review the draft plan. A public hearing will be scheduled, possibly in August, regarding the draft plan. The plan will serve as a road map for the town for the next 20 years.
BANK OF AMERICA
Mr. Dean reported that a real estate agent for Bank of America met with him to let him know a sign would be going up advertising the coming sale of the Bank of America bank property in Town. There will be a modified bid system with the sale on August 21, 2017.
418 N. MAIN STREET
Mr. Dean reported that the structure at 418 N. Main Street was removed and grass has already started growing there. He will work with Mr. Outten to obtain a lien on the property.
Mr. Pecht reported we are running a little ahead of last year in the current budget. We have held back on some expenses. We are still uncertain about the DVP water/sewer usage and revenues.
BANK OF AMERICA FRANCHISE TAX
Mr. Pecht reviewed the Bank of America franchise tax issue. Two years ago Bank of America discovered it had overpaid bank franchise taxes. They gave localities the option of having the overpayment deducted from taxes due over a period of five years. Now that the Lawrenceville bank branch has closed, Bank of America is requesting that the Town pay the funds back. The total amount due is $19,833. There is an option to make payments over a period of four years, beginning this year with a payment of $4,846. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to pay the bank franchise tax overpayment to Bank of America over a period of four years. The payments are due as follows: 2017 = $4,846, 2018 = $4,846, 2019 = $4,846 and 2020 = $4845.
FORMAL ADOPTION OF 2017-2018 BUDGET
Mr. Pecht reviewed the process of the draft budget in April, public hearing in May and formal adoption in June. He once again reviewed the budget assumptions as presented with the proposed budget. Revenue: 1. No water and sewer rate adjustment. 2. No garbage rate increase. 3. No tax rate increase. 4. Adjust DVP downward due to less usage of water for operation in first full year. 5. A $25 late fee plus the regular cost of vehicle decal will be implemented on vehicle decals purchased after February 28, 2018. Expense: 1. Three percent raise for employees. 2. No increase in health insurance premiums. 3. Town continues to pay the eligible employees’ entire health insurance premium. 4. Does not include the refurbishing of the Town parking lot behind the Town Office. 5. Includes a clothing allowance program for the fire department capped at $8,000. 6. Eliminates all large capital expenditures in all departments. 7. Continues to reduce the debt previously incurred for treatment plant capital projects. 8. Increased costs for water tank maintenance. 9. Increased costs for generator maintenance.
On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to formally adopt the FY 2017-2018 Budget as advertised and presented. A roll call vote was taken: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Martin, absent; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, absent.
FIRE AND EMERGENCY SERVICES
The fire department responded to 24 calls in May. Of the 24, 8 were in the town limits and 16 were outside the town limits. Also, 20 were in the LVFD First Due area, with 4 being mutual aid to other agencies. Approximately 185 man hours were expended.
The 4th Annual Cornhole Tournament was a great success with 22 teams participating and the fire department did make money on the event.
Mr. Brockwell reported that the town is getting ready to bring on help with the grass for the summer. There has been a resignation in the police department. Mr. Brockwell has asked Mr. Dean to keep an eye on the pay structure in all areas.
Ms. Hardy stated the report is in the packet. Officer Beets submitted his resignation to be effective June 18, 2017. Chief Gibson is in the process of advertising for a new police officer.
PROPERTY & EQUIPMENT
There was no report.
STREETS, LIGHTS & CEMETERY
There was no report.
Mr. Brockwell reported that he had received complaints on the abandoned car notices. Mr. Dean reviewed Town Code Section 74-241 regarding the keeping of inoperable motor vehicles on residential and commercial property. Vehicles are considered abandoned if they are inoperable and/or do not have a valid license registration, inspection sticker and Town decal. Mr. Dean went out and took pictures of vehicles in violation. He looked up the properties where the vehicles were parked. He sent certified letters to the property owners giving 21 days to remove the vehicles. He actually gave them more time than that before he went out and put orange stickers on the vehicles giving them 5 days before the vehicles would be towed and impounded. He further reviewed the process of impounding the vehicles, the cost involved and charged to the owners. No particular individuals were singled out. Over 60 certified mail letters were sent out. There was a response to the letters as he only had to issue about 15 of the orange stickers. The owners could donate the vehicles or sell them for scrap. There is a link to the Town Code on the website. Mr. Dean will have a more visible explanation of the abandoned car process posted on the website also.
COMMUNITY ECONOMIC DEVELOPMENT STRATEGIES (CEDS)
The Town Development Committee met and drafted a list of projects for CEDS to be given to Southside Planning District Commission. A copy of the list is in the packet.
VIRGINIA’S GROWTH ALLIANCE
Mr. Dean met with Jeff Reed from Virginia’s Growth Alliance. We need to get more property forms completed for the VA Scan website. Mr. Reed suggested that the properties in town be listed as flex buildings. There also has to be a price set on the buildings and pictures of the buildings. There will be a meeting to work on this. Mr. Brockwell said he does believe in cost recovery. Private property owners need to complete forms also. Mr. Dotti is working to encourage people to participate in the program.
There will be a committee meeting following the council meeting tonight.
The reports are in the package.
HOUSING CODE ENFORCEMENT
DELINQUENT REAL ESTATE TAX LIST
The draft form of the delinquent real estate tax list is in the packet. The list is updated daily as people pay taxes. The list will be published in the local newspaper.
There was no report.
Mrs. Myers reported that the walking community continues to meet each evening, Monday through Thursday, at 6:00 p.m. outside the Town Office. There will be a committee meeting this month. The YMCA program is still a possibility.
Mr. Pecht was happy that the LVFD Cornhole Tournament was a successful event.
LAWRENCEVILLE PLANNING COMMISSION
Mr. Dean asked council members to review the draft copy of the Comprehensive Plan.
The FY 2017-2018 notice of Town Council meeting dates is in the packet. It will be posted throughout the municipal building and on the town website.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $124,844.89 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.
LAWRENCEVILLE LIONS CLUB 90TH ANNIVERSAY RESOLUTION
A draft copy of a resolution honoring the Lawrenceville Lions Club 90th Anniversary is in the packet. Mr. Pecht respectfully requested that Town Council consider adopting the resolution for presentation to the Lawrenceville Lions Club at its celebration in July. Lawrenceville is one of the oldest Lions clubs. Lions Clubs International is celebrating its 100th anniversary this year. On motion by Mr. Brockwell, seconded by Mrs. Myers and carried by all ayes, Town Council voted to adopt the resolution honoring the Lawrenceville Lions Club 90th Anniversary as presented.
APPOINTMENT OF TOWN ATTORNEY
On motion by Mr. Brockwell, seconded by Mrs. Myers and carried by all ayes, Town Council voted to appoint W. Curtis Outten, Jr. as Town Attorney for the term July 1, 2017 – June 30, 2018.
APPOINTMENT OF TOWN MANAGER
On motion by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes, Town Council voted to appoint C. J. Dean as Town Manager for the term July 1, 2017 – June 30, 2018.
APPOINTMENT OF TOWN CLERK/TREASURER
On motion by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes, Town Council voted to appoint Wanda Johnson as Town Clerk/Treasurer for the term July 1, 2017 – June 30, 2019.
APPOINTMENT OF TOWN SERGEANT
On motion by Ms. Hardy, seconded by Mr. Pecht and carried by all ayes, Town Council voted to appoint Chief Everette Gibson as Town Sergeant for the term July 1, 2017 – June 30, 2019.
There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes to adjourn the meeting.
- Tags: 2017