March 10, 2015
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on March 10, 2015.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Scott E. Martin, and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Bernard Jones, Wendy Nash, Vivian Taylor, Teya Whitehead, Brenda Herrington, citizens and the press.
Absent: Council Members Robert F. Pecht, III and Esther B. Sanderson.
APPROVAL OF MINUTES
A motion was made by Mr. Martin to approve the minutes of the regular meeting on February 10, 2015, as received, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.
APPROVAL OF AGENDA
There were no additions to the agenda.
Mr. Martin reported that the Town is in the process of transferring the Peebles building to the EDA to be marketed.
RECOGNITION OF CITIZENS
Wendy Nash addressed Council regarding concerns she has about parking in front of her business, Sally and Sonny’s Florist, and elsewhere on the street. She stated that the two hour parking limit should be enforced or the signs taken down. She also stated that she would like a designated 15 minute pick up parking space. Mayor Herrington asked the police committee to meet regarding the parking concerns and then make a recommendation to Town Council.
Vivian Taylor introduced Teya Whitehead, new employee at the VCU Massey Cancer Research & Resource Center. Ms. Whitehead provided information on three upcoming programs. Brunswick Ladies Coping Together will meet on March 12, 2015. There will be a volunteer certification training for the Look Good Feel Better program on March 16, 2015. A You & Your Health Summit will be held on March 28, 2015.
Information was provided in the packet from the Mecklenburg Brunswick Regional Airport as previously requested by Mr. Brockwell. A representative was not present. Mr. Brockwell stated there was no need for the committee to meet. The information provided identified issues and categories of users. It becomes a budget item to be considered now. A representative may be invited to attend a future council meeting.
Dr. Pete Stith was not present to report on Saint Paul’s College.
Mayor Herrington reported that the farmer’s market committee met for the second time. They are still working on issues before a presentation will be made to Council.
Mayor Herrington also reported on the recent passing of Dr. James A. Russell, Jr., a former President of Saint Paul’s College and the grandson of Saint Paul’s College founder, James Solomon Russell.
REPORT OF TOWN ATTORNEY
Mr. Outten advised that he had no report.
REPORT OF TOWN MANAGER
DOMINION VIRGINIA POWER UPDATE
Mr. Dean stated that the monthly update reports from Dominion, B & B and Timmons are in the packet. The work is moving right along. Mr. Dean advised Council that the Town will have to issue a boil water notice sometime after mid-April. This will be a planned event to tie the new system into the old system at the water plant. The new system will have to be decontaminated and two samples will have to be taken 24 hours apart.
DOWNTOWN PROJECT UPDATE
Mr. Dean reported that the contractor should begin façade work soon now that the weather has broken. Work continues on punch list items for the parking lot.
ALBERTA REGIONAL UTILITY PROJECT UPDATE
Mr. Dean reported that an extensive report is in the packet. The monthly project meeting will be held this Thursday. The project is running as expected. They are also videoing sewer lines looking for any other problems.
SOUTHERN STATES BUILDING IMPROVEMENTS UPDATE
The occupancy permit has not been issued for the Southern States Building due to a problem with the water line from the street.
PRISON PUMP STATION
Mr. Dean reported that Delegate Tyler introduced House Bill 2255 to convey the 0.94 acre parcel from the Department of Corrections to the Town. It has gone to the Governor for his signature. He also reported that the 150HP pump has been hooked up and is outperforming expectations. The generator is also working. The work is on target for our goals.
BUDGET REQUESTS FOR 2015-2016
Mr. Dean asked that everyone get their requests in for the 2015-2016 budget. This is a fluid process.
LEASE AGREEMENT WITH THE LAMAR COMPANY
Mr. Dean reported to Council that when the Town purchased the Lawrenceville Brick property it included the billboard on the right between Temple’s and the creek going out of town. A draft lease agreement is in the packet but more due diligence is needed to determine if the rates are competitive. We will have more information next month.
SPRING CLEAN UP WEEK
Town Council approved the week of April 13-17, 2015, to be set as Spring Clean Up Week.
SMALL TOWN AND MERCHANT PROGRAM
Mr. Dean encouraged anyone that can to attend the Small Town and Merchant Program scheduled to be held on March 18, 2015, at 6:30 p.m. at Brian’s Steakhouse in South Hill. Supper will be provided.
Town Council agreed for the Town Attorney to review delinquent tax accounts and determine the appropriate collection action for past due real estate taxes.
Mayor Herrington asked Mr. Dean about the enterprise zone meeting. Mr. Dean reported that a State DHCD official explained the benefits and paperwork process for the enterprise zone designation. State legislature has limited the number of enterprise zones available. The current Joint Enterprise Zone for Brunswick County and the Town of Lawrenceville will expire December 31, 2015. Applications will be due sometime in June for the new zone. The application must be submitted by the County. Town Council instructed the Mayor and Town Manager to offer any assistance we could to help the County with the application and to let the County know how important the zone is to economic development. Businesses within the Town have benefitted from the enterprise zone in the past. It also has the potential to assist with the redevelopment of Saint Paul’s College.
Mr. Pecht was absent but had asked Mr. Dean to report for him that we are running a little ahead of last year’s budget as we had paid some loans ahead. Next year may be a little tougher as the new payment schedules begin.
FIRE AND EMERGENCY SERVICES
Mr. Martin reported that the fire department responded to 34 calls in February. Of the 34, 3 were in the town limits and 31 were outside of the town limits. Work continues on grants and budget proposals.
Mr. Brockwell reported that the committee has given the Town Manager some information for work on the budget.
Ms. Hardy stated that the report is in the packet. Ms. Hardy requested that the committee stay and meet with the Chief following the council meeting.
Mr. Dean reported that the two surplus police vehicles were sold on the public surplus website for just over $10,000 total. He thanked Mr. Brockwell for suggesting the public surplus website.
PROPERTY & EQUIPMENT
This was covered in the police report.
STREETS, LIGHTS & CEMETERY
There was no report.
Mr. Brockwell reported that he had met with Mrs. Sanderson and Mr. Dean. Another meeting is scheduled for March 24, 2015, to discuss issues and incentives for a potential business for the Southern States Building. OATS Virginia is in discussion with the Town for the use of this property. The business uses horses for therapy.
There will not be a committee meeting following the council meeting.
The report is in the packet.
HOUSING CODE ENFORCEMENT
There was no report.
Mrs. Talbert reported that the committee is working on rules and regulations for use of the parking lot. They hope to have something ready for the next meeting.
Mayor Herrington reported that Mr. Stith was supposed to attend the council meeting. The Mayor will reach out again to Mr. Stith and request a status report on Saint Paul’s College.
There was no report.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
There were no additional announcements.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented in the amount of $101,084.96 and charge to the proper accounts. This was made by Mr. Martin, seconded by Mr. Brockwell and carried by all ayes.
TYLER REQUEST FOR REZONING EXTENSION
Mr. Tyler made a request through an email for a 60-90 extension on the rezoning request for the Saint Paul’s apartment units. A copy of the email is in the packet. A motion was made by Mr. Brockwell to grant Mr. Tyler’s request for an extension of 90 days to complete his rezoning request. The motion was seconded by Ms. Hardy and carried by all ayes.
EDA APPOINTMENT-SCOTT MARTIN
Mr. Martin has agreed to serve another term on the EDA. A motion was made by Ms. Hardy to reappoint Scott Martin to a four year term on the Lawrenceville Economic Development Authority. The motion was seconded by Mrs. Talbert and carried. Mr. Martin abstained.
VML REGIONAL SUPPER SCHEDULE
VML will host seven regional suppers in the spring of 2015. A schedule of the dates, locations and topics is in the packet. Hopefully someone from Council can attend a meeting. Mayor Herrington is interested in the Economic Development meeting to be held in Rocky Mount, VA on April 16, 2015.
There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk