May 8, 2018
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on May 8, 2018.
Roll was called; Present: Mayor William Herrington; Council Members: Dora Hardy, Scott Martin, Martha Myers, Robert F. Pecht, III and Alice Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Kimberly Martin, Jane Adams, Rachelle Hawkins-Wesson, Joseph Hill and the press.
Absent: Council Members Joyce Bland and H. B. Brockwell, Jr.
PUBLIC HEARING - FY 2018-2019 BUDGET
As this time had been advertised for a public hearing on the proposed FY2018-2019 Budget, Mayor Herrington opened the public hearing. The proposed budget has been advertised for two weeks. Mr. Dean reviewed the budget assumptions as presented with the proposed budget. A copy is in the packet. Revenue: There is a proposed 5% water and sewer rate adjustment. There is no garbage rate increase. There is a proposed tax rate increase from $0.30 per $100 to $0.34 per $100 due to reassessments. Dominion Virginia Power revenues are adjusted downward due to less usage. Follows the County on eliminating decals and adds $25 per vehicle to personal property tax bills. Will receive the last payment from the IDA for money they borrowed from the Town in 1997. Expense: Two percent raise for employees, five percent raise for water/wastewater operators. Increase in health insurance premiums of almost 10%. Town continues to pay eligible employees’ entire health insurance premium. Does not include the refurbishing of the Town parking lot behind the Town Office. Includes a clothing allowance program for the fire department capped at a maximum of $8,000. Eliminates all large capital expenditures in all departments except police radios and garbage truck replacement. Continues to reduce the debt previously incurred for treatment plant capital projects. Increased costs for water tank maintenance. Does not include Asset Program update. Does not include the cost for Butler teardown. Does not include a fence at prison elevated site. Does not include Southern States/KASS paint and asphalt. Includes increase in computer maintenance costs. Includes $35,000 for radio equipment for police department due to County radio frequency switchover, grant was unfunded.
The decal cost of $25 per vehicle will be added to personal property tax bills. In order to accomplish the change, the current code, Section 74-41 – 74-55 will have to be repealed and a new ordinance will be drafted and adopted. These changes will require a public hearing. Mr. Outten and Mr. Dean will work together on the ordinance changes. The current abatement for emergency services members will be included in the new ordinance.
Mayor Herrington declared the public hearing closed.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on April 10, 2018, and the minutes of the continued meeting on April 17, 2018, as received, suspend the reading and file. This was seconded by Mr. Martin and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved as presented.
RECOGNITION OF CITIZENS
JOSEPH HILL, SENIOR, BRUNSWICK HIGH SCHOOL
Mr. Hill reported on the recent participation of eight Brunswick High School students in the “We the People” Competition in Washington, D. C. He said it was a great opportunity to participate in mock congressional hearings and discuss constitutional laws and amendments. They competed on a national level with 51 other teams. He thanked community members, including Mayor Herrington, for helping the students with practice sessions. Mrs. Rachelle Hawkins-Wesson, teacher, coordinator and advisor, was also recognized.
Mr. Martin reported that efforts continue to market the Peebles building. Also, Mr. Martin, Mr. Dean and the County IDA met with a potential client that might utilize buildings downtown.
The Town of Lawrenceville election was held on May 1, 2018. Mayor Herrington congratulated the successful individuals in the election. Mr. Scott Martin was elected Mayor. Mrs. Alice Talbert, Mrs. Martha Myers and Mr. H. B. Brockwell, Jr. were elected to Town Council.
REPORT OF TOWN ATTORNEY
Mr. Outten reported that the repeal of the decal ordinance and adoption of an ordinance for the $25 fee has already been discussed. This will come up at the next meeting.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean reported that construction is ongoing and on track to be finished the end of June. It is anticipated that equipment will be installed in July.
Mr. Dean reported that the Town continues to market the Peebles building. Other than that, the Downtown project is about complete. Going forward, we may just report on the Peebles building.
VDOT gave comments to B & B Consultants on the N. Main Street Streetscape Improvement Project. That project is about 30–45 days to bid. The survey has been done for the project from E. E. Vaughan to the bridge. Drawings are being prepared for the project.
DOMINION POWER LETTER OF SUPPORT REQUEST
Mr. Dean reported that Dominion Power approached the Town to request that the Town send a letter to DEQ in support of the Atlantic Coast Pipeline (ACP). A draft letter is in the packet. The Town Attorney has not had an opportunity to review the draft letter as it just came in today. Mr. Outten and Council Members will review the draft letter and submit comments to Mr. Dean by Friday.
BRUNSWICK DIXIE YOUTH LEAGUE
Mr. Dean reported that the Brunswick Dixie Youth League (BDYL) will host two tournaments in June. The BDYL is seeking assistance with improvements to the road to the ballpark before the middle of June. Mr. Dean will write a letter to Mr. Smith at VDOT maintenance requesting assistance and copy the County on the letter. Mr. Dean said the Town does not have any road maintenance equipment. VDOT has already agreed to allow the Town to get millings to put on the road from the pile on Brickyard St. The Town will get asphalt for improvements to the road.
Mr. Dean reported that the grass at the cemetery will be cut tomorrow. The contractor plans to cut the cemetery every other week, usually on Monday and Tuesday, weather permitting.
Mayor Herrington announced that he wants to hold the Finance Committee report until later in the meeting to allow sufficient time to address the budget.
FIRE AND EMERGENCY SERVICES
The April fire report is in the add packet. The fire department responded to 36 calls in April. Of the 36, 6 were in the town limits and 30 were outside the town limits. Also, 25 were in the LVFD First Due area, with 11 being mutual aid to other agencies. Approximately 450.83 man hours were expended.
On motion by Mr. Martin, seconded by Mrs. Myers, and carried by all ayes, Town Council voted to allow the LVFD to utilize the airport for the 5th Annual Cornhole Tournament to be held on June 2, 2018.
There was no report.
Ms. Hardy advised the police report is in the packet. The Prescription Drug Take Back Day was held on Saturday, April 28, 2018, with 33 pounds of prescription drugs collected.
PROPERTY & EQUIPMENT
DECLARATION OF SURPLUS PROPERTY & DISPOSITION
Mr. Dean submitted a list of equipment to be declared surplus for disposal: 1987 GMC Dump Truck, 1998 Ford Dump Truck, Caterpillar 3306E Generator, Kohler Model 200 ROD7(Z) Generator. The equipment will be auctioned on line through public surplus. On motion by Ms. Hardy, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to declare the listed items as surplus to be disposed of by auction.
STREETS, LIGHTS & CEMETERY
There was no additional report.
There was no report.
There will be a committee meeting following the council meeting tonight.
The reports are in the packet.
HOUSING CODE ENFORCEMENT
The demolitions of the properties on High Street and Sixth Avenue have been completed. A new enforcement priority list will be drafted.
There was no report.
Mrs. Myers reported that the YMCA classes for May – August are: Cardio Fit on Mondays at 5:30 p.m., Silver Sneakers on Tuesdays at 10:00 a.m. and Chair Yoga on Fridays at 10:00 a.m.
Mr. Pecht reported that the LVFD Cornhole Tournament was approved. The airport looked nice for the seafood festival and the event went well. It was very well attended.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
TENTATIVE ADOPTION OF THE 2018-2019 BUDGET
A copy of the proposed budget is in the packet. The public hearing was held earlier in the meeting. There was no public comment on the budget. Mr. Pecht reported that this was a challenging budget to put together and the Finance Committee spent a great deal of time on it. A public hearing will need to be held on a proposed 5% water and sewer rate increase. A public hearing will also need to be held on a proposed real estate tax rate increase from $0.30 to $0.34 per $100. The tax rate increase is needed due to the six year property assessment. Property assessments in Lawrenceville decreased overall by 6.7%. The budgeted total operating revenue is $3,979,384.00. The budgeted total operating expense is $4,357,155.04. The budgeted use of reserves is $377,771.04. On motion by Mr. Pecht, seconded by Ms. Hardy and carried by all ayes, Town Council voted to tentatively adopt the FY 2018-2019 Budget as presented. It is anticipated that the budget will be formally adopted at the June meeting.
AUTHORIZATION TO ADVERTISE FOR PUBLIC HEARING ON WATER RATES
On motion by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes, Town Council voted to advertise a public hearing to be held on June 13, 2018, on the proposed 5% water and sewer rate increase.
AUTHORIZATION TO ADVERTISE FOR PUBLIC HEARING ON TAX RATES
On motion by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes, Town Council voted to advertise a public hearing to be held on June 13, 2018, on the proposed real estate tax rate increase from $0.30 per $100 to $0.34 per $100.
AUTO LICENSE DECALS
The proposed ordinance changes regarding auto license decals will be addressed at the June meeting.
There was no report.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $86,229.19 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes.
NEW BUSINESS – SAINT PAUL’S COLLEGE PROPERTY
Mayor Herrington asked Mr. Dean to report on the Saint Paul’s College property. Mr. Dean reported that a person identifying himself as the owner of the Saint Paul’s College property spoke to Mr. Dean and advised him that they are continuing with plans to make the property an educational facility. The person did not have any credentials to officially identify himself as a representative of the proposed new college.
CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters.” Motion: Mr. Pecht. Second: Ms. Hardy. Roll call vote: Mrs. Bland, absent; Mr. Brockwell, absent; Ms. Hardy, aye; Mr. Martin, aye; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, aye.
MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Mr. Martin. Roll call vote: Mrs. Bland, absent; Mr. Brockwell, absent; Ms. Hardy, aye; Mr. Martin, aye; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, aye.
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Talbert and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk
- Tags: 2018