May 9, 2017
May 9, 2017
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on May 9, 2017.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Scott Martin, Martha Myers, Robert F. Pecht, III, and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Justin Thomas, Brenda Herrington, Bain Cameron, Phyllis Cameron, citizens and the press.
PUBLIC HEARING- FY 2017-2018 BUDGET
As this time had been advertised for a public hearing on the proposed FY2017-2018 Budget, Mayor Herrington opened the public hearing. Mr. Dean reviewed the budget assumptions as presented with the proposed budget. Revenue: 1. No water and sewer rate adjustment. 2. No garbage rate increase. 3. No tax rate increase. 4. Adjust DVP downward due to less usage of water for operation in first full year. 5. A $25 late fee plus the regular cost of vehicle decal will be implemented on vehicle decals purchased after February 28, 2018. Expense: 1. Three percent raise for employees. 2. No increase in health insurance premiums. 3. Town continues to pay the eligible employees’ entire health insurance premium. 4. Does not include the refurbishing of the Town parking lot behind the Town Office. 5. Includes a clothing allowance program for the fire department capped at $8,000. 6. Eliminates all large capital expenditures in all departments. 7. Continues to reduce the debt previously incurred for treatment plant capital projects. 8. Increased costs for water tank maintenance. 9. Increased costs for generator maintenance. The budget this year is a little over $4 million. Everything could not be included that we would have liked.
Mr. Pecht commented that of the $4 million budget, approximately $1 million is debt service. There is a critical hump for the next three fiscal years, and then it falls off. DVP projections have been off and that makes the budget tight.
There being no further comments, a motion was made by Mr. Pecht to close the public hearing. This was seconded by Mrs. Myers and carried by all ayes.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on April 11, 2017, as received, suspend the reading and file. This was seconded by Mr. Martin and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved as presented.
RECOGNITION OF CITIZENS
There were no citizens desiring to speak.
Mr. Martin reported that there was a recurrence of the AC problem at the VCU Massey Cancer building. It was under warranty and has been taken care of. Mr. Martin, Mr. Dean and Mr. Dottie met with someone at the Peebles building. Marketing efforts continue.
SOUTHSIDE RAM OF VIRGINIA
Mayor Herrington reviewed a report on Southside RAM as submitted by Wendy Wright. Southside RAM requested a contribution from the Town in the amount of $500. On motion by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to contribute $500 to Southside RAM as requested.
BRUNSWICK HEALTH AMBASSADORS
The Brunswick Health Ambassadors has engaged with the Robert Wood Johnson Foundation. There will be a three day event in June. It includes a Leadership Forum that will be held on June 1, 2017, at the SVCC Workforce Center. Also, A Healthy You: Join the Challenge Summit will kick-off on June 3, 2017. The goal is to walk 1 Million Miles in Brunswick County. This will also be in cooperation with the Town’s walking group.
SOUTHERN VIRGINIA GO REGION 3
This is a project to divide the state into nine regions to develop initiatives and projects to meet the challenges of the regions. Mayor Herrington attended a meeting of GO Virginia last week. Brunswick County is in Region 3, the Southern Virginia Region. It is the largest region by geography and the least populated region. The Mayor reported that people are needed to become actively involved in this initiative. He would like for Council Members to participate. Al Roberts and Nicole Young are already representatives for Brunswick County. There was discussion on the matter. No formal action was taken.
REPORT OF TOWN ATTORNEY
There was no report.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean reported that the Town is still working with the IDA on the project. As soon as he gets the plans, he will meet with the Town Development Committee to look at them.
Following approval by VDOT, an ad was placed in the Richmond Times Dispatch on Sunday a week ago for engineers for the sidewalk project on North Main Street near the railroad bridge. The deadline for the Peebles building is June 30, 2017. Mr. Dean said he has been told the Town will receive a letter from DHCD giving 60 days to comply with the grant. It has not arrived yet. He sent an email to DHCD with several questions. As soon as he gets a response, he would like to meet with the EDA and Town Development Committee. There may also be a need for a called meeting. The Town still feels that it does not have to pay back funds. There are numerous questions that must be answered.
Mr. Dean attended the AgriTourism conference on behalf of the EDA. The speaker was great. He thanked Council for the opportunity to attend the conference.
TENTATIVE ADOPTION OF THE 2017-2018 BUDGET
The public hearing was held earlier in the meeting. A copy of the proposed budget is in the packet. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to tentatively adopt the FY 2017-2018 Budget as presented. It is anticipated that the budget will be formally adopted at the June meeting.
Mr. Pecht reported we are running a little ahead of last year in the current budget. There is still a revenue shortfall for the DVP projection.
FIRE AND EMERGENCY SERVICES
The fire department responded to 31 calls in April. Of the 31, 6 were in the town limits and 25 were outside the town limits. Also, 19 were in the LVFD First Due area, with 12 being mutual aid to other agencies. Approximately 163.8 man hours were expended.
The 4th Annual Cornhole Tournament will be held on June 3, 2017. Registration starts at 10:30 a.m.
Ms. Hardy stated the report is in the packet. Chief Gibson reported that the newest member of the department, Justin Thomas, started on the 8th. There have been a few break-ins in the last month. The stolen items have been recovered. The department is being proactive and has doubled some shifts after 10:00 p.m.
Mr. Brockwell commented that quite a few of the Town employees recently became certified. Mr. Dean reported that a water plant operator obtained his Class IV license. Also, three employees obtained their CDL license.
PROPERTY & EQUIPMENT
Mr. Brockwell reported in response to the Project Restoration, Inc. request to use the Brick and Tile building as a food bank. The Property & Equipment Committee does not recommend the Brick and Tile building for this purpose at this time. A report is in the packet. Mr. Dean will work with them to find a suitable location.
STREETS, LIGHTS & CEMETERY
There was no report.
Mr. Brockwell reported that several emails have been received from community members regarding issues around town. He contacts Mr. Dean regarding these and Mr. Dean and his staff are working on them. Mr. Brockwell said it is very good that we get comments back from our citizens and we work to straighten out these issues.
There will be a committee meeting following the council meeting tonight. Mayor Herrington asked if there is remuneration for employees receiving certification. Mr. Brockwell advised there is and that Mr. Dean is asked to include this in the budget. The Town would like to be competitive with other areas.
The reports are in the package.
HOUSING CODE ENFORCEMENT – POTENTIAL NUISANCE PROPERTIES.
Mr. Dean reported that five different contractors looked at the asbestos removal and demolition for 418 North Main Street. The asbestos removal bids ranged from $3,600 to $12,375. The recommendation is to award the asbestos removal to Rugby Environmental for $3,600. The demolition bids ranged from $7,400 to $16,995. The recommendation is to award the demolition to Clary Construction for $7,400. On motion by Mr. Brockwell, seconded by Mrs. Myers and carried by all ayes, Town Council voted to award the asbestos removal to Rugby Environmental for $3,600 and the demolition to Clary Construction for $7,400 as recommended.
A summary of delinquent real estate taxes is in the packet. Any real estate taxes not paid by May 31, 2017, will be published in the newspaper. The Town Attorney will be consulted for the proper format.
Work is ongoing on the nuisance properties.
Mr. Dean reported that the Peebles Park on South Main Street needs attention. The brick columns are crumbling and a mason will work on them.
The problem at the ballpark parking lot is a possible collapsed drainage pipe. There have been problems with the backhoe. Once it is repaired, the Town will continue working on that issue.
WELLNESS – WALKING COMMUNITY
Mrs. Myers reported that the walking community began meeting again last Monday. They will meet each evening, Monday through Thursday at 6:00 p.m. outside the Town Office. The walking community will collaborate with the 1 Million Mile Challenge.
Mr. Pecht reported that the Lions Club 35th Annual Seafood Feast was successful. There is a request from the Lawrenceville Volunteer Fire Department to use the airport for its 4th Annual Cornhole Tournament. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to approve the use of the airport by the LVFD for the 4th Annual Cornhole Tournament subject to the requirements and approval of the County and the Airport Commission.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
A grand opening celebration of the Lake Country Workforce Center will be held on Friday, May 19, 2017, from 11:00 a.m. to 1:00 p.m.
The Town of Alberta will hold a Flag Raising Ceremony on Saturday, May 27, 2017, at 1:00 p.m. at the Alberta Town Square.
The Relay for Life will be held on Friday, May 19, 2017, at the Brunswick High School Football Field beginning at 4:00 p.m. Mrs. Talbert thanked Mr. Outten and Mr. Pecht for their donations to sponsor Relay.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $91,485.19 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.
OLD PRIMARY SCHOOL BUILDING
Mrs. Bland reported that she will contact Dr. Woolridge regarding the County’s plans for the collapsing building.
HISTORIC DISTRICT HOUSING REPORT
Mr. Pecht reported that he recently came across the Lawrenceville Historic Resource Survey Report. It was prepared in 1998-1999 by William Laffoon and Nathaniel Neblett. Mr. Dean will have a link to it added to the Town’s website. You could take the report on a walk down the street and learn the year a house was built and the style of the house.
There being no further business to come before Council, a motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk