Town Meeting Schedule

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October 13, 2015

Posted in 2015 Minutes

October 13, 2015 

CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on October 13, 2015. 

ROLL CALL
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Scott Martin, Robert F. Pecht, III, and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Delegate Roslyn Tyler, Rufus Tyler, Welton Tyler, Andrew Condlin, Bernard Jones, Phil Gilson, Bill Hudson, Cynthia Pecht, Brenda Herrington, citizens and the press. 

Absent: Esther Sanderson. 

APPROVAL OF AGENDA
The agenda was approved as presented. 

APPROVAL OF MINUTES
A motion was made by Mr. Martin to approve the minutes of the regular meeting on September 8, 2015, as received, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.

LAWRENCEVILLE EDA
Mr. Martin reported that there are no EDA minutes tonight. There will be a called meeting on October 14, 2015, at 3:00 p.m. regarding the Peebles building. On November 6, 2015, VCU Massey Cancer Center will hold an open house and ribbon cutting ceremony at 2:00 p.m. 

RECOGNITION OF CITIZENS
Mayor Herrington stated that residents would be allowed three minutes each to address council if anyone wished to speak. 

MICHAEL NASH, DMV LAW ENFORCEMENT LIAISON, HIGHWAY SAFETY OFFICE
Mr. Nash announced that he was here to present an award to the Lawrenceville Police Department for winning the highest percentage, 92%, of safety belt usage in the state. He commended the police department and our citizens for receiving the award for the 2015 Click It or Ticket campaign.

CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing legal matters.” Motion: Mr. Pecht. Second: Ms. Hardy. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, absent; Mrs. Talbert, aye.

MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes. 

CERTIFICATION
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mr. Martin, aye; Mr. Pecht, aye; Mrs. Sanderson, absent; Mrs. Talbert, aye.

REZONING APPLICATION #2014-1 – WELTON TYLER
Mr. Brockwell made a motion that based on independent counsel’s advice that the application is flawed and improper and does not comply with the law at this time; that Town Council not take action on the application in its current form. The motion was seconded by Mr. Martin. The motion carried by a vote of four to two. 

MAYOR’S REPORT
Mayor Herrington congratulated the Meherrin Regional Library on 75 years of service to the community. 

The VML “If I Were Mayor” Essay Contest is open to all 7th Grade students. Information has been forwarded to the 7th grade classes in the county.

The Virginia Conflict of Interests Act has been updated. A handout from the VML Mayors Institute was shared with council members. 

A “Spooktacular Ghosts, Ghouls & Goblins Gathering” Halloween event is planned for Friday, October 30, 2015, at 5:30 p.m. The Halloween parade will convene in the parking lot for hotdogs and treats. The event is sponsored by the Town, Chamber of Commerce, Police Department, Fire Department and Mayfield Recreation Center. Mayor Herrington asked Council for $200 for the event. On motion by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes, Council voted to contribute an amount not to exceed $200 to the Halloween event.

The VCU Massey Cancer Center, Brunswick Health Ambassadors and Hampton University will conduct a research study on hypertension among black males in Southside Virginia and Brunswick County. 

A group of Chinese investors was interested in Saint Paul’s College. That attempt at purchase has not moved forward. There is a group from the United States that has filed a letter of interest and paid a deposit. That group has requested to meet with Town Council and stakeholders in the community. A meeting will be held on Thursday, October 22, 2015, at 12 noon in the Town Offices. 

Circle K will cease operations on October 23, 2015. The lease is up and will not be renewed. This is the second food operation to close this year. There was discussion about this and the McDonald’s closing. It was the consensus of Town Council to hold a Town Hall meeting. 

REPORT OF TOWN ATTORNEY
Mr. Outten read a letter from Esther Sanderson announcing her resignation from Town Council as a Council Member for District 2 effective September 30, 2015. On motion by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes, Town Council voted to accept Mrs. Sanderson’s resignation with regret. Mr. Pecht noted Mrs. Sanderson’s positive contributions and service to the town. A resolution will be prepared recognizing her service on Town Council.

Mr. Outten read Section 2-33. Vacancies– of the Town Code. Mr. Outten asked District 2 Council Members Brockwell, Martin and Pecht to recommend a person to fill Mrs. Sanderson’s unexpired term. That term ends on June 30, 2018. The recommended person must live in District 2. There is a 45 day window for Town Council to appoint a person to fill the vacancy.

REPORT OF TOWN MANAGER
DOMINION VIRGINIA POWER UPDATE
Mr. Dean stated that the monthly progress report is in the packet and the Dominion project is 88% complete. The number of employees is decreasing as work is completed. 

DOWNTOWN PROJECT UPDATE
The contract for Phase III of the building façade improvements has been signed. It includes the former Lawrenceville Glass building and Brunswick Times Gazette. There is a letter in the packet from DHCD regarding the Peebles building. The letter indicates that if the Peebles building is not converted to benefit low-to-moderate income persons by December 31, 2015, then the grant funds used to purchase the building will have to be repaid to DHCD. There is some contention between the letter and the contract and Mr. Dean is working to get clarification. The Town is also requesting an extension of the December 31, 2015, deadline as the project is not complete. There is still work to be done on the facades and the website. The EDA will meet tomorrow to discuss the Peebles building. Mayor Herrington asked that a copy of the contract be provided to him and council members on Wednesday.

DOWNTOWN SIDEWALK GRANT APPLICATION AND RESOLUTION
Mr. Dean reported that there is new funding available through VDOT and the Transportation Alternatives Program. A public hearing on MAP-21 will be held Friday, October 16, 2015, at 2:00 p.m. The streets committee met and has recommended the North Main Street project area as priority 1. On motion by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to adopt the North Main Street Project Resolution as presented. 

COMPREHENSIVE PLAN UPDATE PROPOSAL
The Southside Planning District Commission submitted a proposal to update the Town’s existing Comprehensive Plan at an estimated cost of $15,705. This includes staff, materials and up to ten workshops. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to approve the proposal from the Southside Planning District Commission. 

BOUNDARY LINE ADJUSTMENT
Mr. Dean asked Town Council to review the map in the packet that indicates Town owned lots that are proposed for a boundary line adjustment. This would only take in Town owned lots in the area of the water plant, Butler and Lawrenceville Brick properties that the Town has acquired. No residents would be involved in the boundary adjustment. This is for information only at this time. The Town will have to work with the County and hold public hearings on the matter. This does need to be done prior to the Comprehensive Plan update.

EAST COAST GREENWAY
Mr. Dean reported that about 40 bike riders were on the Tobacco Heritage Trail last Tuesday participating in the East Coast Greenway bike ride. 

SOUTHSIDE ELECTRIC COOPERATIVE LIVING
The Cooperative Living magazine featured an article on the Tobacco Heritage Trail and High Bridge Trail State Park.

FINANCE
Mr. Pecht reviewed the financial statement in the packet. We do expect to use reserves this year due to more debt service. If the projected Dominion revenue is correct, we should be in good shape. The expenses are about equal to this time last year. We will have to closely monitor the meals tax with the closing of Subway and McDonald’s.

FIRE AND EMERGENCY SERVICES
Mr. Martin reported that the fire department responded to 33 calls in September. Of the 33, 2 were in the town limits and 31 were outside the town limits. 

PERSONNEL
Randy Lynch is back at work after being on sick leave. 

POLICE
Ms. Hardy stated that there is a report in the packet. The police department participated in the DEA Drug Take Back initiative and collected about 30 pounds of prescription medications. The dog confinement period was September 14, 2015, through September 18, 2015. Brunswick County Animal Control had no problems and no dogs were picked up. There are plans to hold a confinement period twice a year. 

PROPERTY & EQUIPMENT
Mr. Brockwell reported that the Town was prepared for the bad weather if the recent hurricane had actually hit here. 

STREETS, LIGHTS & CEMETERY 
There will be a meeting following the council meeting regarding a cemetery issue. 

TOWN DEVELOPMENT
There was no report. 

WATER/WASTEWATER
There will be a committee meeting following the council meeting. 

SAFETY
Mr. Brockwell commented that there is a report in the packet. 

HOUSING CODE ENFORCEMENT
Mr. Dean reported that he sent out notices for three properties. The house at 314 Sixth Avenue burned last year. The property owner called but has not submitted any plans for the property in writing. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to proceed with the process of demolition of the house at 314 Sixth Avenue. Mr. Dean will work with the Town Attorney on the protocol for the demolition. 

A notice was sent for 418 N. Main Street. The deadline to reply to the notice is October 16, 2015.

A notice was sent for 618 Third Avenue. The owner of that property responded. He has paid delinquent accounts that were owed to the town and he has cut the grass.

PARKS/RECREATION
Mrs. Talbert reported that bids are being obtained for park maintenance at Peebles Park.

COLLEGE/COMMUNITY LIAISON
There was no additional report.

AIRPORT COMMISSION
Mr. Pecht reported that the new tractor and bush hog should arrive next week. The county will put in a card reader so that fuel can be purchased 24/7. A movie was filming at the airport last week. 

LAWRENCEVILLE PLANNING COMMISSION
There was no additional report.

CORRESPONDENCE/ANNOUNCEMENTS
There is a schedule of VML Regional Suppers in the packet.

A flu shot clinic will be held at the Town Office on Friday, October 16, 2015, from 2:00 – 3:00 p.m. for employees and council members.

The Halloween Parade Event will be held on Friday, October 30, 2015, at 5:30 p.m.

Brunswick County School System-Invoice Reimbursement Request – The school system financial director sent invoices for supplies purchased due to the boil water notice and requested reimbursement for these invoices. Town Council will take the request under advisement. Mr. Dean was asked to consult with VML regarding the request. The request is to be on the November agenda.

CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $159,184.54, and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes. 

HEAL CITY RECOGNITION
Mrs. Bland reported that the Town of Lawrenceville was recognized during the VML Conference for passing a HEAL resolution for the Healthy Eating Active Living Cities and Towns Campaign. A certificate of recognition was presented for the Town.

ADJOURNMENT
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Talbert and carried by all ayes to adjourn the meeting. 

William Herrington, Mayor
Wanda Johnson, Clerk

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Address: 400 N. Main Street, Lawrenceville, VA 23868
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