Mayor Douglas R. Pond called the Lawrenceville Town Council to order at 7:30 p.m. on March 13, 2012.

ROLL CALL

Roll was called; Present: Mayor Douglas R. Pond; Council Members: Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman. Scott E. Martin and Robert F. Pecht, III; Town Attorney,W. C. Outten, Jr.; Town Manager,C. J. Dean; Administrative Assistant, Wanda Johnson; Members of the Alberta Town Council, Harriett Johnson, Donny Thomas and Robert Hayes; Town Intern, Brandon Johnson; Town Clerk, Alice B. Talbert.

Absent: Council Member, Esther B. Sanderson

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Martin and carried by all ayes.

A motion was made by Mr. Holman to approve the minutes of the February 6 and March 5 Called Meetings, suspend the readings and file. This was seconded by Mr. Brockwell and carried by all ayes.

Copy of the minutes of the Lawrenceville EDA were in the packets.

MAYOR'S COMMENTS

Mayor Pond welcomed the members of the Alberta Council and Mr. Hayes thanked Council for the Water/Wastewater Proposal presented to their Council.

Mayor Pond welcomed Brandon Johnson a senior atSaint Paul's College who is working in the Town Office as an Intern.

Mayor Pond reported that Fire Chief, Kevin Pair, had been burnt in an accident while cooking stew but was doing well.

Mayor Pond stated that theBrunswickHigh School Boys Basketball Team were State Champions again this year. He also congratulated the Girls Basketball Team as Regional Champions.

OLD PRIMARY SCHOOL PROJECT

Mayor Pond reported that he had met with the County in regard to the Old Primary School Building. He stated that he had letters of support from both the EDA and the Historic Society and asked for a letter of support to go to the Board of Supervisors. Mr. Brockwell made a motion to authorize a Letter of Support go to the Board and to do what ever it takes to make this property a useful part of the community. This was seconded by Mr. Holman and carried by all ayes. Mr. Brockwell stated that the Town was under no obligation, but would waive the zoning fee.

SAFE ROUTES TO SCHOOLS

Mayor Pond stated that he had met with a group from the school system that is interested in upgrading sidewalks and would like to apply for a Safe Routes To Schools Grant. The Grant would be used to upgrade sidewalks from the rescue squad to town. All funding is by the Grant. Mr. Brockwell made a motion to endorse the proposal, as there are two gateways into Lawrenceville that could benefit. This motion was seconded by Mr. Holman and carried by all ayes.

Mr. Outten stated that Council would need to have an Executive Session for a contractual matter.

ALBERTAACCEPTS PROPOSAL & MEMORANDUM OF UNDERSTANDING

Mr. Outten reported that the Town ofAlbertahad accepted our proposal on their water/wastewater system and a Memorandum of Understanding would be ready for the Mayor to sign on Wednesday.

TOWN MANAGER REPORTS

Mr. Dean stated that he had received the set of plans for the last phase of the water booster system. The Regional Jail is set to receive prisoners by July 1.

WORKERS COMP PANEL OF PHYSICIANS APPROVED

Council had in their packets a copy of Worker's Compensation Panel of Physicians. Mr. Dean stated that it was necessary for Council to approve the list. A motion was made by Mr. Brockwell to approve as submitted. This was seconded by Mr. Pecht and carried by all ayes.

RESOLUTION-ALBERTA REGIONAL SEWER SYSTEM PROJECT

A Resolution concerning the application for a $2,000,000 Department of Housing and Community Development grant to fund the Alberta Regional Sewer System Improvement Project was presented to Council. Mr. Outten stated that he had reviewed the Resolution and recommended Council adoption. Mr. Brockwell made a motion to adopt the Resolution as presented and authorize Mayor Pond to sign the Resolution. This was seconded by Mr. Pecht and carried by all ayes. Two Public Hearings have been set, the first will be March 19th at 3:00 p.m. here at the Town Council Chamber room. The second hearing will be March 23rd at 3:00 p.m. in the Town Council Chamber room.

DOMINIONVIRGINIAPOWER

Mr. Dean stated that as everyone has heard, Dominion Virginia Power is coming toBrunswick. This is a big "plus" for the county.

HOSPITALIZATION RENEWAL

The Local Choice Health Insurance renewal had been received and the Town premium increased 8.6%. After a discussion, a motion was made by Mr. Brockwell and seconded by Mr. Martin to approve the renewal with Local Choice. This was carried by all ayes.

Mr. Dean stated that next month the budget would be presented. He asked for all committees to please submit their input.

SPRING FEST

April 21 is the date for the Spring Fest and the County will be holding a household hazardous waste collection in the parking lot behind theGovernmentBuildingfrom 9 a.m. until 2:00 p.m. A list of items materials they will accept was in the Council packets.

TOWN ANNUAL SPRING CLEAN UP WEEK

Mr. Dean reported that the annual spring clean up week will be April 9 – April 13. We will not accept batteries, tires or hazardous materials. The town will bush hog vacant lots.

MR. DEAN COMMENDED

Mayor Pond commended Mr. Dean on the last couple weeks in all he has done in working on theAlbertaproposal and the wastewater permit renewal application.

FINANCIAL REPORT

Mr. Pecht asked committee chairs to give Mr. Dean all their requests, as the budget will be presented at the April meeting. A Public Hearing will be held in May with formal adoption in June. Mr. Pecht stated that financially we are running pretty close to last year.

FIRE REPORT

Mr. Martin stated that he had attended the Are You Prepared meeting held in Gasburg and it was a very good meeting. There was also a meeting held inAlbertaat SVCC.

The Fire report prepared by Justin Thomas was in the packets, Mr. Martin reported 39 calls had been made in February and expended 84 man-hours.

"GOT DRUGS" PROGRAM

Police Chief Gibson stated that on April 28th, the Police Department will be holding a "Got Drugs" program. This will be a time when old or unused prescription drugs can be turned in for disposal. The Police department will be open from 10 am until 2 pm on April 28th for citizens to bring in old medicines.

The Police report was in the packets.

NEW BUSINESSES IN TOWN

Mayor Pond stated that he had talked with Mrs. Sanderson and there would be a ribbon cutting on Thursday March 15th at 11 a.m. for Van Winkle's Creative Images at221 Main Street.

On Tuesday, March 20 at 11 a.m. a ribbon cutting will be held at Escape-Away Spa at106 W Hicks Street.

REQUEST DENIED

Mayor Pond stated that he had been talking with the owner of the Sledge and Barkley building and wanted to know if the Town would assist the EDA in having an appraisal made on the building. Mr. Pecht made a motion to authorize $500. if needed toward the appraisal. Mr. Brockwell seconded this. Mr. Brockwell stated that this is a private owned building. After a discussion, Mr. Pecht rescinded his motion.

Mr. Brockwell asked that copies of insured property owned by the Town be sent out with the minutes.

Mr. Brockwell also stated that the Town was doing a great job keeping safety as a #1 priority.

ARTBANK GRANT

Mrs. Talbert stated that the ArtBank Grant application had been received. A motion was made by Mr. Brockwell to apply for the Grant in the amount of $500 as done in the past. This was seconded by Mr. Pecht and carried by all ayes.

Mrs. Talbert also reminded Council of the Relay for Life and the new date and time. The Relay will be held on May 19th from noon until midnight. Mrs. Talbert also stated that the Relay Team, Believers, will be selling stew on March 24th for $6.00 per quart. If interested either she or Chief Gibson would be happy to take your orders.

PAYMENT OF BILLS

A motion was made by Mr. Pecht to pay the bills as presented and charge to the proper accounts. This received a second by Mr. Brockwell and carried by all ayes.

THANK YOU FROMALBERTA

Mr. Hayes of the Alberta Council again thanked the Town ofLawrencevilleand stated thatAlbertalooked forward to working with us.

LETTER OF APPRECIATION

Mr. Pecht made a motion to send a letter of appreciation to the County and to the IDA thanking them for the Dominion Virginia Power project. This was seconded by Mr. Brockwell and carried.

CLOSED SESSION

Mr. Pecht made the following motions: "Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters." This was seconded by Mr. Brockwell. This carried by a roll call vote. Voting aye: Bland, Brockwell, Hardy, Holman, Martin and Pecht. Absent: Sanderson

RETURN TO OPEN SESSION

"Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.: This motion was made by Mr. Pecht and seconded by Mr. Brockwell and carried by all ayes.

CERTIFICATION

Mr. Pecht made the following certification: "Be It Resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting."

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Pecht and seconded by Mr. Brockwell to adjourn. This carried by all ayes.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

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March 5, 2012

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at7:30 p.m.onFebruary 14, 2012.

ROLL CALL

Roll was called; present: Mayor Douglas R. Pond; Council Members: Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F. Pecht, III; Town Attorney,W. C. Outten, Jr.; Town Manager,C. J. Dean; Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Bert Schmidt; John Heimerl; Mrs. Heimerl; Dr. Oliver Spencer; Anita Spencer; Sharon Pond; and the press.

Absent: Esther B. Sanderson, Council Member and Alice B. Talbert, Town Clerk.

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Holman and carried by all ayes.

AGENDA

There were no additions or corrections to the agenda.

LEDA

A copy of the minutes from the Lawrenceville EDA meeting was in the packets. Mr. Martin submitted the names of Caren Brown and J. Grady Martin as recommended by the EDA to be appointed to the two vacant positions on the EDA. A motion was made by Mr. Pecht to appoint Caren Brown and J. Grady Martin to the EDA as recommended. This was seconded by Mr. Brockwell and carried by all ayes.

A motion was made by Mr. Brockwell to reappoint Leroy Jolly and renew his term on the EDA. This was seconded by Mr. Pecht and carried by all ayes.

Mayor Pond stated that Mrs. Johnson is substituting for Mrs. Talbert as Mrs. Talbert is having asthma problems. He welcomed Sharon Pond to the meeting. Mayor Pond also stated that Mrs. Sanderson is inSouth Americaon a mission trip.

WHRO NATIONAL PUBLIC RADIO

Mayor Pond introduced Bert Schmidt, President and CEO of WHRO national public radio. Mr. Schmidt gave a presentation on WHRO 88.1 which now has a transmitter inEmporia. They have been working for four years to expand the coverage in the area. They want to be a part of the community and become familiar with the area.

SAFE ROUTES TO SCHOOL PROGRAM

Mrs. Anita Spencer gave a presentation on The Safe Routes to School Program sponsored by VDOT which has a grant to construct sidewalks to develop safety around middle and elementary schools and provide opportunities for physical exercise. Mrs. Spencer reported the project would also provide more jobs to the community.

MAYOR'S REPORT

Mayor Pond reported that he and Mrs. Bland will attend the Board of Supervisors meeting onFebruary 15, 2012, to discuss the future of the Primary School Development Project. There are copies of letters in the packet regarding this issue.

Mayor Pond also reported he has obtained permission from Robert Clary for the town to use the lot at the corner of Hicks and New Streets for a farmers' market.

Mr. Outten advised a short executive session will be needed to discuss a legal matter.

LETTER OF SUPPORT SAFE ROUTES TO SCHOOL

A motion was made by Mr. Brockwell that a letter be written in support of the Safe Routes to School grant application. This was seconded by Mr. Holman and carried by all ayes.

LETTER OFSUPPORTTOWNOF BOYDTON

The Town ofBoydton Mayor Gerald Wrennhas requested a letter of support for the Town ofBoydtondue to the closing ofMecklenburgCorrectionalCenter. A motion was made by Mr. Pecht that a letter be written in support of the Town ofBoydtonand opposing the closing of the prison. This was seconded by Mr. Brockwell and carried by all ayes.

LETTER TO COUNTY & IDA

Mr. Dean reported there is a copy of a letter in the packet that he wrote to theCountyAdministratorand the Director of the IDA regarding questions about residential connections to the new utility lines and maintenance issues.

ALBERTAPERMISSION TO LOOK AT RECORDS

Mr. Dean reported that the Town ofAlbertahas given permission for Lawrenceville employees to look atAlbertarecords and properties to assist in the preparation of a possible proposal of Lawrenceville assuming operation and ownership of theAlbertawater and sewer infrastructure.

ALBERTAWATER RATE INCREASE

Mr. Dean reported that the current water rate charged to the Town ofAlbertais $2.40 per 1,000 gallons. The cost last year was $2.49 but there was no increase in the charge toAlberta. The actual cost at this time is $2.56 per 1,000 gallons. Albertamust be notified before March if there will be a rate increase this year. A motion was made by Mr. Pecht to notifyAlbertathat theAlbertawater rate will be $2.56 per 1,000 gallons effectiveJuly 1, 2012, to cover Lawrenceville's costs. This was seconded by Mr. Brockwell and carried by all ayes. There was discussion concerning the placement of theAlbertawater meter and the status of the Lawrenceville/Alberta water contract. Mr. Brockwell asked that this be referred to legal counsel to determine the status of theAlbertacontract.

DEQ PERMIT RENEWAL

Mr. Dean reported on the DEQ permit renewal process and related test requirements. The application must be submitted byMarch 12, 2012, and is required to be renewed every five years.

BENCHMARK ENTERPRISE ZONE REQUEST

Mr. Dean discussed the letter in the packet from Benchmark Community Bank requesting that the Enterprise Zone boundaries be amended to include the Benchmark Bank property. The bank is currently renovating that property.

TOBACCO HERITAGE TRAIL ANNUAL REPORT

The Tobacco Heritage Trail Annual Report is in the packet.

EMERGENCY MANAGEMENT CLASS

A Brunswick County Emergency Management Class will be presented on March 7, 2012, at two separate times and locations. Locations are Central Rescue Squad andSVCCDevelopmentCenter.

SHENTEL CABLE COMPANY RATE INCREASE

There is a letter in the packet from Shentel Cable Company giving formal notice of a rate increase that is effective March 1, 2012.

REQUEST FOR BUDGET INFORMATION

Mr. Dean asked each committee to please give him information for the budget for FY2012/2013.

VDOT PERMIT APPLICATION

Mr. Dean reported he received a letter from VDOT advising that a permit application is required each time emergency utility repairs are made.

BIGGS CONSTRUCTION QUOTES

Mr. Dean reported on quotes from Biggs Construction Co. The first is for a sewer main replacement to cost $18,777.00 atSixth Avenuedue to a water backup issue at the Tabernacle of Zion. This has been turned over to VML Insurance. The second is for a sewer repair to cost $17,770.00 at Court andMain Street. Mr. Dean advised these are both emergency situations. A motion was made by Mr. Pecht to approve both quotes as emergency repair projects. This was seconded by Mr. Brockwell and carried by all ayes.

LAWRENCEVILLE BRICK OFFER

Mr. Dean reported he received a letter from Lawrenceville Brick rejecting the offer the Town made on land adjacent to the water treatment plant. Lawrenceville Brick still wants $25,000.00 for the property.

FINANCE REPORT

Mr. Pecht stated that we need to get underway on committee input for budget needs. A budget is needed in April for a public hearing in May. Mr. Pecht stated that council had copies of the financial statement and we are moving a little behind but are in reason.

Mayor Pond asked if any seed money had been approved for the EDA. Mr. Pecht advised nothing has been put in yet. A line may need to be added for next year or amend this year's budget.

FIRE REPORT

Mr. Martin stated the fire report was in the packets. 52 calls were made in January expending 145 man-hours.

POLICE REPORT

The police report was in the packets. Chief Gibson reported that Officer Moody and his wife Kim have a new baby, Riley Jacob Moody. Also the VSTOP grant has been approved for 2012/2013 and our program has received rave reviews. Chief Gibson also reported Channel 6 spent a day in town last week working on a report on the 15 year anniversary on February 16th of the twins that were found atSt. Paul's College.

PROPERTY AND EQUIPMENT

Mr. Brockwell stated we need to look at budget needs.

TOWN DEVELOPMENT

Mayor Pond stated there is interest in the building at108 Hicks Street. Mr. Brockwell stated a civic organization is discussing possible gateway projects.

SAFETY

Mr. Brockwell thanked the departments for documenting safety training meetings held in the past year.

AIRPORT COMMISSION FESTIVAL REQUESTS

A motion was made by Mr. Brockwell to approve the request that the Beef and Dairy Festival be held on April 21, 2012; and pending a letter of request, that the Lions Club Seafood Festival be approved to be held on May 2, 2012. Both events shall be subject to all the usual requirements. This was seconded by Mr. Martin and carried by all ayes.

ANNOUNCEMENTS

Mrs. Johnson reminded everyone that decals are due by the end of February. Also, Council Members Bland, Hardy, Martin and Pecht must qualify for re-election to Council byMarch 6, 2012, at7:00 p.m.

PAYMENT OF ACCOUNTS

A motion was made to pay the bills as presented and charge to the proper accounts. This was made by Mr. Pecht, seconded by Ms. Hardy and carried by all ayes.

CLOSED SESSION

The following motion was made by Mr. Pecht: "Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3771 of the Code of Virginia, 1950, as amended for the purpose of discussing possible litigation." This was seconded by Mr. Martin and carried by the following roll call vote: Aye: Bland, Brockwell, Hardy, Holman, Martin and Pecht. Absent: Sanderson.

RETURN TO OPEN SESSION

After a discussion on the above motion, Mr. Pecht made the following: "Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was seconded by Mrs. Bland and carried by all ayes.

CERTIFICATION

Mr. Pecht made the following Certification motion: "Be it resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting." This was seconded by Mr. Brockwell and voting aye: Bland, Brockwell, Hardy, Holman, Martin and Pecht. Absent: Sanderson.

RESPONSE TO REV. JOELLE ANGEL

A motion was made by Mr. Brockwell to direct the clerk to respond to Rev. Joelle Angel that Town Council reviewed her correspondences to the Town and all information available to Council concerning an event she reported that occurred on October 26, 2011, and while Council is regretful that Rev. Angel feels as she does, Council is of the opinion that no action needs to be taken by Council. This was seconded by Mr. Martin and carried by all ayes.

COMMITTEE MEETING

Mr. Brockwell stated that the water/wastewater committee would have a short meeting following Council adjournment.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell and seconded by Mr. Pecht to adjourn and carried by all ayes.

Douglas R. Pond, Mayor

Wanda Johnson, Administrative Assistant

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Mayor Douglas R. Pond called a Special Called Meeting to order on February 6, 2012 at 5:05 p.m.

Roll was called: Present- Mayor Douglas R. Pond; Council Members: Joyce D. Bland,H. B. Brockwell, Jr., Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson. Town Attorney,W. C. Outten, Jr.; Town Manager, C. J. Dean and Town Clerk, Alice B. Talbert.

Absent: Council Members: Dora D. Hardy and Harry S. Holman

The following motion was made by Mr. Pecht: "Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provision of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing Contractual and Personnel Matters." This was seconded by Mr. Martin and carried by the following roll call vote: Ayes: Bland, Brockwell, Martin, Pecht and Sanderson. Absent: Hardy and Holman.

After a discussion on the above Mr. Pecht made the following motion. "Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was seconded by Mrs. Sanderson and carried by all ayes.

Mr. Pecht made the following motion: "Be it resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting." This was seconded by Mr. Brockwell and carried by the following roll call vote: Ayes: Bland, Brockwell, Martin, Pecht and Sanderson. Absent: Hardy and Holman.

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on January 10, 2012.

ROLL CALL

Roll was called; present: Mayor Douglas R. Pond; Council Members: H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F. Pecht, III; Town Attorney,W. C. Outten, Jr.; Town Manager,C. J. Dean; Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert; citizens and the press.

Absent: Joyce D. Bland and Esther B. Sanderson, Council Members

APPROVAL OF MINUTES

A motion was made by Mr. Martin to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.

Mr. Brockwell stated that there would be a need for a closed session to discuss property acquisition.

LEDA MINUTES

A copy of the minutes from the Lawrenceville EDA meeting was in the packets. Mr. Martin gave an overview on the EDA and stated they hope to have two new businesses open by spring.

Mayor Pond stated that the old Mexican restaurant building next to the library had been sold and may be opening in the next couple months.

CITIZENS CONCERN

Shirley Penn of20000 Christanna Hwyasked to speak to Council concerning a water bill problem. Ms. Penn stated that she had two repairmen come out and replace faucets and tub fixtures. She stated that she received a high water bill and had the water cut off to find the problem. A hose at her well had come apart and water was running non-stop. She stated that this started in July and the earthquake shook it all loose. She had spent $810.67 in repairs. She asked that Council give an adjustment on her bill. Mayor Pond told her this matter would be looked into.

DEATH OF TOWN FAMILY MEMBER

Mayor Pond stated that with sadness we lost a Town family member in the death of David "Chunk" Gibson. Chunk had been a fireman for 36 years and had served at one time as Chief. He was also a stewmaster. A Memorial Service will be held on Thursday at 11 a.m. at Williams Funeral Home.

MAYOR'S REPORT

Mayor Pond also stated that National Public Radio, 88.1 FM, was now broadcasting and the president of the company would be at our next meeting.

Mayor Pond reported that Food Lion now has a transfer switch.

REGIONAL JAIL UPDATE

Mr. Dean reported the Regional Jail wastewater line is complete and the water tank will be filled in the next couple weeks.

SURPLUS EQUIPMENT

Council had before them a list of equipment that needed to be declared surplus. After a discussion, a motion was made by Mr. Brockwell to declare the equipment listed as surplus, contingent upon Mr. Dean meeting with Buddy Hyde to see if emergency services could use any of the equipment. If any department in the county can use any of the equipment it will be donated and the remainder put out for bid as surplus. This was seconded by Mr. Pecht and carried by all ayes.

BUDGET REQUEST

Mr. Dean asked each committee to please give him information for the budget, as work on the budget for FY2012/2013 will be starting.

FINANCE REPORT

Mr. Pecht stated that council had copies of the financial statement and we are on schedule with last year.

FIRE REPORT

Mr. Martin stated the fire report was in the packets. 31 calls were made in December expending 78 man-hours.

POLICE REPORT

The police report was in the packets. Mayor Pond asked Chief Gibson to give a report on the armed robberies that occurred over the holidays. Chief Gibson stated that on Dec. 23rd Uppy's was robbed at gunpoint and the clerk shot at. On Dec. 26th the same suspect robbed the Southside General Store at gunpoint and after taking approximately $300 in cash, shot the clerk in the shoulder and fled in his car. Six agencies worked together and the suspect has been apprehended inBrooklyn,N.Y.

Mr. Brockwell asked Mr. Dean to have supervisors make a list of all safety meetings held in the past year.

RE-ELECTION PACKETS

Mrs. Talbert gave out election information to Ms. Hardy and Mr. Pecht as they are up for reelection in May. A copy will be sent to Mrs. Bland.

PAYMENT OF ACCOUNTS

A motion was made to pay the bills as presented and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.

CLOSED SESSION

The following motion was made by Mr. Pecht: "Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3771 of the Code of Virginia, 1950, as amended for the purpose of discussing property acquisition." This was seconded by Mr. Martin and carried by the following roll call vote: Aye: Brockwell, Hardy, Holman, Martin and Pecht. Absent: Bland and Sanderson

RETURN TO OPEN SESSION

After a discussion on the above motion, Mr. Pecht made the following: "Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was seconded by Mr. Brockwell and carried by all ayes.

CERTIFICATION

Mr. Pecht made the following Certification motion: "Be it resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting." This was seconded by Mr. Brockwell and voting aye: Brockwell, Hardy, Holman, Martin and Pecht; absent: Bland and Sanderson.

AUTHORIZATION FOR OFFER ON PROPERTY

A motion was made by Mr. Brockwell to authorize Mr. Dean, Town Manager, to offer Lawrenceville Brick $7,000 for 2.3 acres of land and $1,000 for the building adjacent to the property. This was seconded by Ms. Hardy and carried by all ayes.

COMMITTEE MEETING

Mr. Brockwell stated that the water/wastewater committee would have a short meeting following Council adjournment.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell and seconded by Ms. Hardy to adjourn and carried by all ayes.

Douglas R. Pond, Mayor

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30pm on October 11, 2011.

ROLL CALL

Roll was called. Present: Mayor Douglas R. Pond; Council Members:H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney,W. C. Outten, Jr.and Town Manager C. J. Dean; Police Chief E. L. Gibson, Jr.; Administrative Assistant Wanda Johnson; Bill Herrington and Wendy Wright of the Lawrenceville EDA; Town Clerk, Alice B. Talbert, citizens and the press.

Absent: Council members,Joyce Blandand Harry Holman.

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Pecht and carried by all ayes.

LEDA REPORT

Mr. Bill Herrington, Chairman of the Lawrenceville Economic Development Authority, thanked Council for the opportunity to speak. Mr. Herrington stated that the other members of the EDA were Wendy Wright, Katharine Samford,Scott Martin, Leroy Jolly,Dora Hardyand Jocelyn Sims. Mr. Herrington stated that Mayor Pond, Mr. Brockwell and Mr. Dean had been very helpful. Their purpose is to market and develop Downtown Lawrenceville. They have elected officers, approved their by-laws, established meeting dates and are working with a couple residents that have shown interest in lots 84 and 85 onHicks Street. They have acquired the property adjacent to E E Vaughan and the building has been removed by the Town due to emergency safety concerns. Mr. Herrington stated that steps were being taken to acquire the old Sledge andBarkleyBuilding.

Mayor Pond thanked Mr. Herrington and Ms. Wright for coming and stated that the LEDA will be a valuable arm in developing the community. Mr. Brockwell thanked the LEDA for their time and interest in getting property back into the tax roll. Mr. Herrington stated that they had no interest in becoming landlords.

PROPERTY TURNED OVER TO LEDA

Mr. Martin made a motion to turn over to the LEDA the 106 and108 W Hicks Streetproperties donated to the Town. This was seconded by Mrs. Sanderson and carried by all ayes.

WELCOME

Natalie McFarland and her daughter, Mariyah were welcomed to the meeting. Ms. McFarland is an intern with theBrunswick Times-Gazetteand a student atSaint Paul's College.

TOP 25 COMPANIES RECOGNIZED COMMONWEALTH EXTERMINATORS

Mayor Pond congratulated Rodney Elmore of Commonwealth Exterminators, Inc. who was recognized as one of the Top 25 companies in theUnited Statesby Pest Control Technology Magazine. Mayor Pond read a portion of the article. Commonwealth is a family owned and operated business and members have stayed active in Local, State and National associations.

WILSON-KAUTZ RAID SIGN

Mayor Pond stated that he had met with the Brunswick Tourism group and they wanted to know why there was not a sign on the Court House Square concerning the non-burning of records during the Civil War. They have applied for a grant for a sign and asked if the Town would help with the cost in the amount of $500. The sign would cost $2600 and the grant would pay for $1300. Tourism would pay $300 and they were asking the Town and the County for $500 each. After a discussion, a motion was made by Mr. Pecht to approve the request for $500 to help fund the Wilson-Kautz Raid sign. This was seconded by Mr. Brockwell and carried by all ayes.

STREET CLOSURE RECOMMENDATION

Mr. Outten stated that he had contacted 10 localities and there is no consensus on street closures. Not for profit or civic organizations are the only ones granted permission to close streets. Mr. Outten stated that it was his recommendation that a policy be adopted granting street closures to not for profit or civic organizations. Private citizens request to close streets would not be permitted. Mr. Pecht stated he felt that Council should follow Mr. Outten's recommendation and asked that he formulate a policy for adoption at the November meeting. This was seconded by Mrs. Sanderson and carried by all ayes.

REGIONAL JAIL UPDATE

Mr. Dean stated that a letter was in the packets concerning the Regional Jail.

SECOND AVE

An email was in the packets from VDOT, Billy Smith, concerning theSecond Avedrainage problem. Mr. Dean stated that there is a conflict on the easement and he and Mr. Outten are working on this.

SOUTHERN VACREATIVE ECONOMY

Mr. Dean stated that the Southern Virginia Creative Economy Planning Session would be held on October 25th at SVCC. This is being sponsored by VA Dept of Housing and Community Development. The Session will be from 9:30 am until 2:30 pm. Mr. Dean asked all interested Council members to contact the Town office to register. He encouraged all that can to attend. Mr. Dean and Mayor Pond had attended the one held in South Hill in September and will be attending this one as well.

A letter was in the packets concerning public hearings that VDOT would be holding. A schedule of these hearings was also attached.

A letter from Gov. McDonnell was in the packets concerning unfunded State mandates.

T21 UPDATE

Mr. Dean stated that he would be meeting with our engineers on the T21 project and looking at the area on Wednesday, October 12. He presented pictures to Council of the site and stated that this study would be for streetlights and underground service.

FEMA RESOLUTION

A copy of a Resolution was given out to Council authorizing Mr. Dean to sign and submit all necessary documents for re-imbursement from FEMA for damages during Hurricane Irene. A motion was made by Mr. Brockwell to adopt the Resolution as presented. This was seconded by Mr. Martin and carried by all ayes.

Mr. Dean apologized for his report being late and stated that he had been busy with the audit on the American Recovery & Reinvestment Act Grant we received for the Water Treatment Plant building.

BZA MEETING

Mr. Dean stated that the BZA would be holding a Public Hearing at 5pm on Wednesday, Oct. 12th on a variance.

CATCH BASIS REPAIRED

Mr. Outten stated that he had sent a thank you letter to Supervisor Barbara J. Drummond, for her help in getting the catch basis repaired in front of his office. He also thanked Council for their assistance.

FINANCIAL REPORT

Mr. Pecht stated that financially, the Town was not as good as it has been. A $58,000 debt payment was made at a different time last year, there were 3 pay periods in September and a pump was purchased for $23,000.

FIRE REPORT

Mr. Martin stated that he had met with Emergency Services concerning steps taken during the Hurricane. Mr. Martin stated the Town crews had done a good job on debris removal. Emergency Services is looking at funds for 11 generators for the county.

Mr. Martin reported that the fire department had responded to 29 calls in September with approximately 123 man-hours expended.

PERSONNEL AND POLICE

The Personnel and Police Reports were in the packets.

NEW BUSINESS OWNER

Mrs. Sanderson reported that Atlas Wright was the new owner of Short's Cabinet Shop onNew Street. Mr. Wright had purchased the business earlier and has now purchased the building from Maddox Short.

HOMECOMING PARADE

Mr. Pecht reminded everyone of Saint Paul's Homecoming Parade to be held Oct. 22nd.

HALLOWEEN PARADE

Mrs. Talbert reminded Council of the Halloween Parade on Oct. 28th at 5:30pm and asked for donations or candy.

PAYMENT OF BILLS

A motion was made by Mr. Pecht to pay the bills in the amount of $54,499.54 and post to the proper accounts. This was seconded by Mr. Martin and carried by all ayes.

Mr. Pecht stated that he appreciated the detail in the police report; this was a welcome addition to the packets.

CLOSED SESSION

Mr. Pecht made the following motion: "Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters." This was seconded by Mrs. Sanderson and voting aye: Brockwell, Hardy, Martin, Pecht and Sanderson. Absent: Bland and Holman.

RETURN TO OPEN SESSION

After a discussion on the above motion, Mr. Pecht made the following motion: "Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was seconded by Ms. Hardy and carried by all ayes.

CERTIFICATION

Mr. Pecht made the following certification: "Be It Resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting." This motion was seconded by Ms. Hardy and carried by the following aye vote: Brockwell, Hardy, Martin, Pecht and Sanderson. Absent: Bland and Holman.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell to adjourn. This was seconded by Ms. Hardy and carried by all ayes.

Doughlas R. Pond, Mayor

Alice B. Talbert, Clerk

________________________________________________________________________________________________________

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30pm on September 13, 2011.

ROLL CALL

Roll was called as follows: Present: Mayor Douglas R. Pond; Council Members: Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson. Town Attorney W. C. Outten, Jr.; Town Manager C. J. Dean; Police Chief E. L. Gibson, Jr.; Administrative Assistant Wanda Johnson; Fire Chief Kevin Pair and Firemen Deno Ruffin and Charles Hall; Judy Ritchie, Bruns. Literacy Council Coordinator; Town Clerk, Alice B. Talbert, citizens and the press.

Absent: Council members, Joyce D. Bland,H. B. Brockwell, Jr.and Dora D. Hardy.

APPROVAL OF MINUTES

A motion was made by Mrs. Sanderson to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Martin and carried by all ayes.

PROCLAMATION- LITERACY MONTH

Mayor Pond invited Ms. Ritchie, Coordinator for the Brunswick Literacy Council to come forward. Mayor Pond signed a Proclamation proclaiming September as Literacy Month in Lawrenceville. Mayor Pond then presented the Proclamation to Ms. Ritchie.

MAYOR'S REPORT

Mayor Pond thanked theCountyAdministrator, Buddy Hyde, Charles and Annette Jones for their service with EOC. Mayor Pond also thanked Sheriff Roberts for providing 8 inmates to help the Town crew in street clean up and brush removal. Mayor Pond commended the fire department, police department and town crews for their work.

CITIZEN'S CONCERN

Donna Baird, owner of Small Town Outfitters asked to speak to Council concerning parking onMain Street. Mrs. Baird stated that Council was to work on a plan for the parking problem and she was checking to see if any thing was in place as she was still having issues. One suggestion she had was to have a taller parking sign next to Brunswick Ins. Showing parking in the back. Mayor Pond said this would be looked into.

Mr. Outten stated that work was still being done on the guide lines for street closure and he is still getting information from other localities. He would have a report at the October meeting.

REGIONAL JAIL UPDATE

Mr. Dean stated that Council had in their packets, a letter from Timmons. There still is a problem with checking the pump station at the Regional Jail as they do not have a separate entrance for the Town to use, any extra time involved will be charged to the IDA and County.

PHASE II RESOLUTION

A Resolution for funding of Phase II of the Downtown Enhancement Project was in the packets. Mr. Dean asked that Council adopt the Resolution. After a discussion, a motion was made by Mr. Pecht and seconded by Mr. Holman to adopt the Resolution to include street lights in Phase II. This motion carried by all ayes.

AGREEMENT AND LETTER OF CREDIT

Mr. Dean stated that an Agreement was in the packets concerning the $200,000 community development block grant for the Southern States building. The Agreement requires the Town to retain ownership and control for 20 years and create 8 jobs for low and moderate income persons. Also required would be a letter of credit in the amount of $200,000. A letter from Benchmark Community Bank was also in the packets providing a letter of credit that would expire September 13, 2015. After a discussion, a motion was made by Mr. Pecht to sign the Agreement and Accept the letter of credit in the amount of $200,000 as presented. This was seconded by Mr. Martin and voting aye: Holman, Martin and Pecht. Sanderson abstained.

VDOT-DRAINAGE

A copy of the drainage study onSecond Avenueby VDOT was in the packets. Mr. Dean stated that the street had been given to VDOT on January 1958. The right of way is 10' wider than VDOT states. It was also reported that the drop inlet onN. Main Streethad not been repaired as of 3p.m. today. VDOT had only moved the broken payment over the inlet.

Mr. Dean reported that he and Mayor Pond had attended theSouthern Virginia's Creative Economy meeting and made some good contacts. It was a very informative meeting.

Mr. Dean stated that the Lawrenceville Economic Development Authority had met tonight and plans to attend the October Council meeting.

Mr. Pecht reported the Town financially was approximately $20,000 ahead of last year.

TAX RELIEF RESOLUTION

Mr. Pecht stated that Council needed to adopt a Tax Relief Resolution. This is required each year to set the tax relief so that it will exhaust the PPTRA funds provided by the State. Mr. Pecht read the Resolution providing 97% tax relief on vehicles valued at more than $1,000 applied to the fires $20,000 and 100% for vehicles assessed at $1,000 or less. Mr. Pecht made a motion to adopt the Resolution as presented. This was seconded by Mr. Martin and carried by all ayes.

FIRE DEPARTMENT

Mayor Pond stated that in 2005, the County had given $11,000 to help purchase a generator for the fire department. Due to the wiring of the building, a generator would have to be larger enough to run the entire building. At a cost of $65,000 a generator was installed on a trailer for this building and the pump station at the prison. During Hurricane Irene, the generator was used here and at the pump station. Mayor Pond stated that this building has the fire, police and utility departments and does more than the County in case of emergency.

Chief Kevin Pair stated that each fire department received $11,000 but this amount did not cover the Lawrenceville Fire Department due to the building wiring. He stated that he was here at the station from 7:30am Saturday, Aug. 27, until 3:00 am on Sunday, Aug. 28th. The Department answered more than 25 calls most of these in Town. He stated that the generator was here for 2 hours during the storm and felt this was a low blow to the station. Chief Pair stated that he and his department were disappointed with the situation.

Mr. Martin reported the Fire Department responded to 60 calls with 17 in town and 43 outside of town. A report was in the packets with the breakdown of calls.

Mayor Pond stated that a report was in the packets concerning the Rescue Squad calls and financing.

Mrs. Sanderson asked about cost of a generator for the fire department. Mr. Martin asked if there were grants for funding this type of service. Mr. Pair stated that they were limited due to being under the Town. Mr. Martin was asked to get with Mr. Dean and Chief Pair concerning this matter. Mrs. Sanderson thanked all emergency service personnel for their service.

POLICE

Chief Gibson reported that the Police Department had gone through their first VSTOP Audit and that Officer Zuban had received praises from the grant monitor for the progress accomplished so far. Chief Gibson was told the department would be receiving DCJS recommendation for the next grant cycle.

NEW BUSINESSES

Mrs. Sanderson reported that a new business was getting ready to open onW. Hicks Street, Cash Advance. She also stated that 4 new businesses have opened in the past 6 months.

Mr. Pecht commended Mr. Dean, Mr. Lynch, Mr.Williams and Mr. Spence and all the operators for making sure the water and wastewater plants operate red with no downtime during the storm.

Mr. Pecht stated that he had talked with Dr. Satcher atSaint Paul's and enrollment is about as expected.

Mrs. Talbert reported that flu shots would be given October 7th from 2:30 until 3:30. A sign up sheet was passed around and members interested were asked to sign up and return to her at close of meeting.

A notice from Shentel was in the packets outlining the rate increases being sent to their customers.

A copy of a Notion of Violation was in the packets concerning the property at311 W Sixth Ave. The notice was from David Tucker, Building Official.

Also in the packets was a new Committee Assignment sheet for FY11/12.

Mr. Pecht made a motion to pay the bills in the amount of $91,384.15 and post to the proper accounts. This was seconded by Mrs. Sanderson and carried by all ayes.

Mr. Dean reported that the Town was in the process of getting FEMA information ready.

CLOSED SESSION

As there was a need for a Closed Session, Mr. Pecht made the following motion: "Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters." This motion was seconded by Mr. Martin and carried by the following roll call vote: Voting aye were Holman, Martin, Pecht and Sanderson. Absent: Bland, Brockwell and Hardy.

RETURN TO OPEN SESSION

After a discussion, Mr. Pecht made the following motion: "Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was seconded by Mr. Martin and carried by all ayes.

CERTIFICATION

No action was taken and the following Certification was made by Mr. Pecht:

"Be it resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting." This was seconded by Mrs. Sanderson and voting aye: Holman, Martin, Pecht and Sanderson.

ADJOURNMENT

As there was no other business to come before Council, a motion was made by Mrs. Sanderson to adjourn; this was seconded by Mr. Holman and carried by all ayes.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

____________________________________________________________________________________________________________

The Regular Meeting of the Lawrenceville Town Council was called to order on August 9, 2011, at 7:30 p.m. by Mayor Douglas R. Pond.

ROLL CALL

Roll was called as follows: Present: Mayor Douglas R. Pond; Council members: Joyce D. Bland, Dora D. Hardy, Scott E. Martin and Robert F. Pecht, III. Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean; Administrative Assistant, Wanda Johnson; Judy Richie of the Brunswick Literacy Council; Assistant Chief B. N. Newcomb; Alice Talbert, Clerk and the press.

Absent: Council members:H. B. Brockwell, Jr., Harry S. Holman and Esther B. Sanderson and Chief of Police, E. L. Gibson, Jr.

APPROVAL OF MINUTES

A motion was made by Mr. Martin to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Pecht and carried by all ayes.

ADDITION TO AGENDA

The approval of airport bills was added to the agenda.

Mayor Pond welcomed Assistant Chief Newcomb to Council in Chief Gibson's absence.

BRUNSWICK LITERACY COUNCIL REQUEST

Mayor Pond welcomed and introduced Judy Richie of the Brunswick Literacy Council. Ms. Richie handed out a history of the Brunswick Literacy Council and gave a brief overview of the Council and their mission. She asked if Council would proclaim September as Lawrenceville Literacy Month. Mayor Pond stated that Council had before them a copy of a Proclamation and he would be happy to sign and proclaim September as Lawrenceville Literacy Month.

STREET CLOSURE UPDATE

Mr. Outten reported that he was working on the Street Closure Guide Lines and would have a report at the next meeting. Mr. Outten stated that there is nothing in the Code that allows the Town to close streets owned by the highway department.

REGIONAL JAIL UPDATE

Mr. Dean stated that a letter was in the packets to Timmons concerning the Regional Jail. Mr. Dean said he had issues with item numbers 3, 4 and 9 and has responded with the enclosed letter.

TEA-21 PROJECT

Mr. Dean, Mayor Pond, Randy Jones of Dewberry & Davis a VDOT representative and a SPDC representative had met concerning the TEA-21 Project. A contract from Dewberry was in the packets outlining the project understanding and scope of services for the TEA-21 Project. Mr. Dean pointed out that on page 3, a list of additional services was included, he recommended that items D-H be added. After a discussion, a motion was made by Mr. Pecht authorizing the signing of the contract with Dewberry with the changes as recommended by Mr. Dean to add items D-H for a total contract of $37,370. This was seconded by Mr. Martin and carried by all ayes.

BOARD OF ZONING

Mr. Dean stated that the term for the Board of Zoning members would expire the end of August. He stated that he had talked with each member and all were willing to serve for an additional 5 years. The members were: Cynthia Pecht, Dorothy Newton, Edna Packer, Emory Samford and Wayne Talbert. A motion was made by Mr. Martin to reappoint the above members as named for a 5-year term. This was seconded by Ms. Hardy and carried by the following vote: voting aye- Bland, Hardy and Martin. Mr. Pecht abstained.

VDDA

Mr. Dean reported that VDDA would be having a Walking Tour of Downtown Hampton on August 20th. Information on registration was in the packets.

SOUTHERN VIRGINIA'S CREATIVE ECONOMY

Southern Virginia's Creative Economy Conference will be held on September 8th from 8:30 am – 4:30 pm at the Colonial Center in South Hill. Mr. Dean recommended everyone sign up to attend, as this is a very informative meeting. He also stated that space is limited so anyone interested would need to either sign up as soon as possible or contact the office for registration. Mayor Pond stated that he and C. J. planned to attend.

FLU SHOTS

Mr. Dean reported that flu shot time was coming up and Dr. Harrison's office had shots available as in the past at the same cost. A motion was made by Mr. Pecht to provide flu shots to employees, Town Attorney and Council Members as done in the past. This was seconded by Mr. Martin and carried by all ayes.

FINANCIAL REPORT

Mr. Pecht stated the financial statement was the first for the fiscal year and included the additional revenue and expense line items for the County/IDA water and sewer even though the start up for the Regional Jail was not until July 2012. Mr. Pecht also stated that work on the audit had begun.

BRUNSWICK RESCUE SQUAD REQUEST

The fire report was in the packets. Mayor Pond stated that he had been checking on the Brunswick Rescue Squad request for assistance. He stated that in talking with a member of the Squad, the cost of fuel was $2,000 per month. Mayor Pond recommended Council give a one-time donation of $2,000 for one month's fuel. After a discussion, a motion was made by Mr. Martin to amend the budget and give $2,000 to the Rescue Squad. This motion was seconded by Ms. Hardy and carried by all ayes.

The personnel and police reports were in the packets.

DRAINAGE PROBLEMS

Mayor Pond stated that he had been approached by a person at Saint Paul's asking if there was any chance of getting help with their drainage problem. The Streets Committee was asked to follow up on all drainage problems and catalog where the problems are and what we can do. Mr. Dean stated that he had met with a VDOT representative from Colonial Heights and they had gone out and looked at the problems.

A Water/Wastewater Committee meeting will be held after Council tonight.

CHAMBER PICNIC

Mr. Pecht reminded members of the Chamber picnic to be held tomorrow, Aug. 10, at Saint Paul's Student Center starting at 5:30 pm.

RAILS TO TRAILS

Mr. Dean stated that timber cutting would be starting on the Temple property starting between the 2nd and 3rd trestle past the water plant.

APPROVAL OF AIRPORT BILLS

Mr. Pecht reported that Council had before them a copy of the airport bills for the past fiscal year. Mr. Pecht made a motion to pay the County our share for the past fiscal year in the amount of $14,434.81. This motion was seconded by Mr. Martin and carried by all ayes.

APPROVAL OF TOWN BILLS

Mr. Pecht stated that Council had a copy of the additional bills for the Town. A motion was made by Mr. Pecht to pay the bills as presented in the amount of $42,487.06 and post to the proper accounts. This was seconded by Mrs. Bland and carried by all ayes.

NATIONAL NIGHT OUT

Ms. Hardy stated that she had enjoyed National Night Out, it was a wonderful event and Chief Gibson was to be commended. Mr. Pecht stated that the Museum had a full house that night for the lecture by Mr. Proal Heartwell on Goronwy Owen a Welsh poet.

Mr. Martin stated that he had attended the Lake Chamber with Mayor Pond and asked that Council members go with Mayor Pond at times to help get the word out what we have to offer here.

CLOSED SESSION

Mr. Pecht made the following motion: "Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-377 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual, legal and real estate matters." This was seconded by Mr. Martin and carried by the following roll call vote: Aye: Bland, Hardy, Martin and Pecht; absent: Brockwell, Holman and Sanderson.

RETURN TO OPEN SESSION

After a discussion, the following motion was made by Mr. Pecht: "Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was seconded by Mrs. Bland and carried by all ayes.

CERTIFICATION

Mr. Pecht made the following certification: "Be it resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting." This was seconded by Ms. Hardy and carried by the following roll call vote: aye- Bland, Hardy, Martin and Pecht. Absent: Brockwell, Holman and Sanderson.

ADJOURNMENT

There being no further business to come before Council a motion was made by Mrs. Bland to adjourn. This was seconded by Mr. Pecht and carried by all ayes.

Douglas R. Pond, Mayor

The Regular Meeting of the Lawrenceville Town Council was called to order on June 14, 2011, at 7:30 p.m. by Mayor Douglas R. Pond.

ROLL CALL

Roll was called as follows: Present: Mayor Douglas R. Pond; Council members: Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager,C. J. Dean; Chief of Police, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert; citizens and the press.

Absent: Council member, Scott E. Martin

PUBLIC HEARING-DROUGHT ORDINANCE AND WATER SUPPLY PLAN

As this time had been advertised for a Public Hearing, a motion was made by Mr. Brockwell and seconded by Mrs. Sanderson to open the Public Hearing; this was carried by all ayes. Mr. Dean stated that the Lake Country Regional Drought Response Ordinance and Lake Country Regional Water Supply Plan were required by the State. An Executive Summary of the Ordinance was given to Council. As no citizens asked to speak on the Proposed Ordinance and Resolution, a motion was made by Mr. Brockwell and seconded by Mrs. Sanderson to close the Public Hearing. This carried by all ayes.

APPROVAL OF MINUTES PREVIOUS MEETING

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting as received, suspend the reading and file. This was seconded by Mr. Holman and carried by all ayes.

APPROVAL OF MINUTES OF CALLED MEETING

A motion was made by Mr. Pecht to approve the minutes of the called meeting on June 1, 2011, as received, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.

CITIZEN'S REQUEST

Mayor Pond introduced Darrell Jones and stated that he had been talking with Mr. Jones concerning a project he wanted to do and asked him to come to Council to explain his request. Mr. Jones stated that he and Mr. Reavis, owner of Cutting Edge Gym, want to hold a weight lifting contest onMain St. He also stated that they would like to have the street closed and have food venders and games for children. He would like to make this a yearly event. Council raised questions concerning insurance and whether private groups could have the streets closed for block parties. Mr. Jones was asked if he would include this event with National Night Out on August 2. Mr. Jones stated that was too soon. Mr. Outten stated that he could not give an opinion, as this was the first he had heard of the request. After a discussion, a motion was made by Mr. Pecht to have Mr. Outten review and give legal opinion as to what we can or cannot do in granting this type of request. The motion was seconded by Mr. Brockwell and carried by all ayes.

RESOLUTION – LINE OF DUTY

Mr. Dean stated a Resolution was in the packets that Council needed to adopt concerning the Town not participating with VRS in the Line of Duty Fund so that the Town can go with the VML. A motion was made by Mr. Brockwell to adopt the Resolution as presented by VRS to not participate in Line of Duty Act Fund managed by the State so that we can go with VML. This was seconded by Mrs. Sanderson and carried by all ayes.

FAÇADE IMPROVEMENT PROGRAM DESIGN

The Façade Improvement Program Design was given out to Council for approval with the Lawrenceville Downtown Revitalization Project. Mr. Outten stated that he had reviewed and approved as to form. A motion was made by Mr. Pecht to approve the Façade Improvement Design as presented. This was seconded by Mr. Holman and carried by all ayes.

INCREASE IN RETURN CHECK FEE

Mr. Dean stated that a request had been made by the Treasurer to increase the fee charged for return checks from $11.00 to $25.00. This would help offset the actual cost of returned checks. A motion was made by Mr. Pecht to increase the fee to $25.00 to offset the actual cost. This was seconded by Mr. Brockwell and carried.

AMENDMENTS TO BUDGET FY 10/11

Mr. Dean stated that due to the borrowing of $100,000 for the purchase of the Southern States building, the Budget for FY10/11 needed to be amended as follows. Add line for loan proceeds in flow through revenue for $100,000 and a line for purchase of Southern States building in flow through expense for $100,000. A motion was made by Mr. Pecht to approve the amendments as stated. This was seconded by Mr. Brockwell and carried by the following roll call vote: Aye, Bland, Brockwell, Hardy, Holman, Pecht and Sanderson. Nay: none; absent: Martin.

ADMENDMENTS TO FY11/12 BUDGET

Mr. Dean stated that the Budget for FY11/12 would also need to be amended as follows: the Fire Department line item of Line of Duty needed to be deleted in the amount of $2,000. A new line item for Debt Service needs to be added for $100,000. for payment of the loan for the Southern States building when the Grant funds are received. A new line item in General Revenue is needed for the Innovation Grant funds of $100,000. On the Flow Through Revenue the following line items are needed: T21 Grant Funds for $200,000; Downtown Grant for $350,000 and Innovation Grant for $100,000. In Flow Through Expense the following line items are needed: T21 Grant Fund $200,000; Downtown Grant $350,000 and Innovation Grant $100,000. A motion was made by Mr. Pecht and seconded by Mrs. Sanderson to approve the line items as presented. This motion was carried by the following roll call vote: Aye: Bland, Brockwell, Hardy, Holman, Pecht and Sanderson. Nay: none; absent: Martin

REGIONAL JAIL UPDATE

A copy of the letter Mr. Dean had sent to Timmons Group concerning the Regional Jail was in the packets.

SHENTEL UPDATE LETTERS

Copies of letters from Shentel were in the packets concerning the changes being made and their new line up of channels. Mr. Dean stated that they are still on target for August deadline.

A letter from Creedle, Jones & Alga was in the packet for Council information.

A letter was in the packet from DEQ concerning a Construction Assistance Program for Council information on Grants available.

PRIORITES LIST FOR FY 11/12

A request from Southside Planning Commission was in the packets. Mr. Dean stated that this was our Priorities List and a copy of last years was presented. Mr. Dean recommended that Council continue with the list as presented but change the wording in item #4 to include the northern corridor for water supply. A motion was made by Mr. Pecht to adopt the projects as presented with wording change in #4 to reflect the northern corridor issues. This was seconded by Mr. Brockwell and carried by all ayes.

A letter from VML had been received concerning a survey being sent out to receive responses concerning the forming of a Political action committee that would be funded by individual donations.

FORMAL ADOPTION OF FY11/12 BUDGET

Mr. Pecht made a motion to formally adopt the FY11/12 Budget with changes as presented. The motion was seconded by Mrs. Sanderson carried by the following roll call vote: aye: Bland, Brockwell, Hardy, Holman, Pecht and Sanderson, nay: none, absent: Martin

Mr. Holman gave the fire report.

Chief Gibson reported that all police officers are now certified to administer the breath test. The Town and the Sheriff's department are seeking bids together for gas prices. The bids will be opened on June 15th at 10:00 a.m.

2010 BRONZE AWARD FOR WATER PLANT

Mr. Dean reported that the water treatment plant had been awarded the 2010 Bronze Award for Excellence in Granular Media Filtration. A copy of the award was in the packets.

The Water/Wastewater Committee was asked to meet with Mr. Dean concerning a new connection onS. Main Street.

Mrs. Talbert reminded everyone of the Relay for Life to be held on June 24th at the Brunswick Football field.

Council was also reminded of the ribbon cutting for the Brunswick County Urgent Needs Project of the new house on409 High Street.

VML CONFERENCE REGISTRATION

Registration forms were in the packet for Council members wishing to attend the VML Conference to be held on Oct. 2-4, 2011.

APPROVAL OF BILLS

A motion was made by Mr. Pecht and seconded by Mrs. Sanderson to approve the bills as presented and charge to the proper accounts. This was carried by all ayes.

ADOPTION OFLAKECOUNTRYREGIONAL DROUGHT ORDINANCE AND WATER SUPPLY PLAN

Mr. Pecht made a motion to adopt the Lake Country Regional Drought Response Ordinance and Lake Country Regional Water Supply Plan as presented. This was seconded by Mrs. Sanderson and carried by all ayes.

APPOINTMENT OF MANAGER, ATTORNEY, CLERK/TREASURER AND SERGEANT

A motion was made by Mrs. Sanderson to reappointC. J. Deanas Town Manager for the period July 1, 2011 to June 30, 2012; W. C. Outten, Jr. as Town Attorney for the period of July 1, 2011 to June 30, 2012; Alice B. Talbert as Clerk/Treasurer for the period of July 1, 2011 to June 30, 2013; Everette L. Gibson, Jr. as Town Sergeant for the period July 1, 2011 to June 30, 2013. This motion was seconded by Mrs. Bland and carried by all ayes.

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes to adjourn.

DOUGLAS R. POND, MAYOR

The regular meeting of the Lawrenceville Town Council was called to order at 7:30 p.m. by Mayor Douglas R. Pond on May 10, 2011.

ROLL CALL

Roll was called as follows: Present: Mayor Douglas R. Pond; Council members: Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin and Robert F. Pecht, III. Town Attorney, W. C. Outten, Jr.; Town Manager,C. J. Dean; Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert; citizens and the press.

Absent: Council members: Harry S. Holman and Esther B. Sanderson.

APPROVAL OF MINUTES

A motion was made by Mr. Martin to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.

PUBLIC HEARING –PROPOSED BUDGET

As this time had been advertised for a Public Hearing on the proposed budget, Mayor Pond declared the hearing open. No citizens asked to speak on the budget and a motion was made by Mr. Brockwell to close the Public Hearing. This was seconded by Mr. Pecht and carried by all ayes.

SHENTEL CABLE

Mayor Pond introduced Bill Young from Shentel, our cable provider. Mr. Young gave an update on the work being done since they were granted the franchise on September 1, 2010. Mr. Young stated that construction should be completed by July 25, 2011. They will be sending out to subscribers a package thirty days before the 25th explaining the new system and what they have to offer. There will be sales groups going door to door offering service to non-customers during this time. The new system will be providing unlimited long distance calling, high speed Internet and over 170 channels with HD/DVR available. Mr. Young stated that unlike satellite, there are no weather-related issues. A new tech center has been opened inLynchburg with 23 tech employees hired. Mr. Young also stated that the high speed Internet would offer speeds from 5Mbps to 15Mbps. Mayor Pond thanked Mr. Young for coming and giving an update to Council.

MAYOR'S REPORT

Mayor Pond reported thatSaint Paul's College had terminated their athletics program effective July 1.

Mayor Pond stated that he has the book "The Atlantic and Danville Railway Company, the Railroads of SouthsideVirginia," for sale in the Town office for $20.00. Mayor Pond stated that he would like to donate one to the library in the near future.

Mayor Pond stated that the Town would have to redistrict before our next election in 2012.

Mayor Pond stated that he would like to update Council on three major projects: 1) the old Peebles Building- two deeds for this property will be going before the Board of Supervisors in the near future and he hopes this will be donated to the Town. 2) the old primary school property. A contract has been forwarded to the developer and he hopes this will be donated to the developer for use as apartments. 3)TurntablePark-Mayor Pond stated that he would be asking Council to consider borrowing $100,000 for the purchase of the building later in the meeting.

Mayor Pond reported that two groups are coming on May 28th to use the trail and he would like the Town to provide two porta-potties to have on the trail. The cost would be $150 per month. The two groups are an Audubon Society and Horseback Trail Riders.

Mayor Pond congratulated Tammy Newcomb of theCountyAdministrator's Office for being elected President of the Virginia Municipal Clerks Association.

APPROVAL TO ADVERTISE PUBLIC HEARING

Mr. Dean stated that Council had in the packets a Resolution concerning the Regional Drought Plan that the Town of Lawrencevilleis a part of. Mr. Dean asked for authorization to advertise for a Public Hearing. Mr. Brockwell made a motion to advertise for a Public Haring on the Lake Country Regional Water Supply Plan to be held at the June 14th Town Council meeting. This motion was seconded by Mr. Pecht and carried by all ayes.

DOWNTOWN PROJECT GRANT RESOLUTION

A copy of a Resolution to appropriate the Downtown Project Grant funds was in the packets. A motion was made by Mr. Pecht to adopt the Resolution as presented on the Lawrenceville Downtown Project. This was seconded by Mr. Brockwell and carried by all ayes.

ACCEPTANCE OF DOWNTOWN BLOCK GRANT

A contract to accept the Downtown Block Grant was in the packets. A motion was made by Mr. Brockwell to accept and sign as presented the Downtown Block Grant Contract and Assurances. This was seconded by Mr. Martin and carried by all ayes.

LINE OF DUTY

Mr. Dean stated that he had talked with VRS and VML concerning the Line of Duty Act that the Town will have to provide. VRS has a higher premium. A proposal from VML was in the packets. The Town will provide Line of Duty coverage for our 6 police officers and the County will provide for the volunteer Fire Department. A motion was made by Mr. Brockwell to adopt the Line of Duty Resolution from VML at $200.00 per member. This was seconded by Mr. Pecht and carried by all ayes.

FESTIVAL AND EXPLOREBRUNSWICKADS

The Taste of Brunswick Festival request for support for the ad book was in the packets. Mr. Pecht made a motion to do the same as last year of $300.00 for a full page. This was seconded by Mr. Brockwell and carried by all ayes.

A request from the Brunswick Times-Gazette for an ad for the second edition of Explore Brunswick Visitors and Newcomers guide was in the packets. After a discussion on the increase in the cost of the ads, a motion was made by Mr. Pecht to authorize Mr. Dean to spend the same amount of money as last year. This was seconded by Mr. Brockwell and carried by all ayes.

SMALL LODGING FACILITY WORKSHOP

Mr. Dean stated that a Small Lodging Facility Workshop will be held at SVCC on June 15th from 8:30 am to 12:30 pm for any one interested in opening a Bed and Breakfast. An information letter was in the packets.

SAINT PAULS REQUEST DENIED

Mr. Dean stated thatSaint Paul's had contacted him concerning an amendment to our Tobacco Grant application to add them for water and sewer to the football field. After the announcement fromSaint Paul's concerning the discontinuing of the athletics program, Council advised Mr. Dean to drop all plans to include them in the grant application. Mr. Brockwell stated that Council was willing to explore other options in the future withSaint Paul's.

RESOLUTION OS SUPPORT FOR CMH

A Resolution of Support for Community Memorial Healthcenter was in the packet. CMH is hoping to add a radiation therapy center to their Oncology Facility. A motion was made by Mr. Brockwell to adopt the Resolution for Support for CMH as presented. This was seconded by Mr. Pecht and carried by all ayes.

REGIONAL JAIL UPDATE

A copy of a letter dated April 27, to Timmons in regard to the Regional Jail gravity sewer lines was in the packet. Mr. Dean stated that he had not received a response to the letter as yet.

A letter and draft of a Public Notice was in the packets from the landfill asking for an amendment to their contract with the County. This was for Council information.

OLD WATER ACCTS RELIEVED

A list of old water/sewer accounts was given to Council, Mr. Dean stated that the customers have moved, are bankrupt or deceased and Mrs. Talbert asked to have them removed. After a discussion a motion was made by Mr. Brockwell and seconded by Ms. Hardy to relieve the Treasurer of these account. This was carried by all ayes.

ADOPTION OF PROGRAMMATIC AGREETMENT

Mr. Dean stated that a Programmatic Agreement between the Town ofLawrencevilleand The Virginia State Historic Preservation Office regarding theTurntableParkand Outdoor Center Project was before Council. Mr. Dean stated that as this Agreement was only received shortly before the Council meeting, Mr. Outten had not had an opportunity to review it. Mr. Dean asked that Council adopt the Agreement pending approval of the Town Attorney. A motion was made by Mr. Brockwell to adopt the Programmatic Agreement pending review by Mr. Outten, Town Attorney. This was seconded by Mr. Martin and carried by all ayes.

RFP FOR LOAN

Mr. Dean reported that the Town had an option to purchase the old Southern States Building that would expire June 3rd. He stated that he would like to put out a formal RFP for $100,000 for a short-term loan as the building is to be purchased with the Turntable Park Grant funds and approval from Historic Preservation is not expected before the June 3rd deadline. Mr. Dean was advised to send out formal RFPs to all the area banks.

APPROVAL OF LEASE WITH CHANGES

Mr. Dean stated that at the last meeting, Ms. Beverly Brewer had requested use of a building for the Academic and Performing Arts Community Center. Mayor Pond had suggested the old Fire Station Building. Since that time, Ms. Brewer has asked to use the building at106 Hicks Street. She drew up a lease agreement, which Council had a copy of. After reviewing the agreement, Mr. Outten and Council stated that there was a problem with item #10, Liability Insurance, in the agreement. Mr. Dean was advised to have this changed requiring APACC to have liability insurance and to show the Town as an additional insured under their insurance.

TENTATIVELY ADOPTION OF BUDGET

Mr. Pecht made a motion to tentatively adopt the FY11/12 Budget as presented for formal adoption at the June meeting. This was seconded by Mr. Brockwell and carried by all ayes. Mr. Pecht stated that the Budget includes a raise for employees up to 4%, no increase in water/sewer rates, an increase in hospitalization premiums with the Town paying all of the employee's part and no increase in retirement percentage with the Town paying the employee part.

Mr. Pecht stated that the current year was still running a little ahead of last year.

POLICE DEPARTMENT COMMENDED

Mayor Pond commended the police department in their handling of the recent robberies. Chief Gibson stated the suspect had stole a purse, committed armed robbery at the Family Dollar Store and attempted to rob First Citizens Bank. Officer Vincent had visited FCB shortly before the attempted robbery to give a description of the suspect and his vehicle to the tellers. A short time later the suspect attempted to rob the bank and police were called. Officer Vincent stopped the vehicle and the arrest was made. At least 5 jurisdictions are connecting the suspect to other crimes inVirginiaandNorth Carolina.

APPROVAL TO PLACE PORTA POTTIES FOR MAY 28TH ACTIVITIES

Mr. Brockwell stated that part of the Southern States Building will have bathrooms and that a permanent structure will be built at Evans Creek. After a discussion, Mr. Brockwell stated that porta potties should be placed on the trail for the two activities to be held on May 28th.

Mr. Pecht stated that the Seafood Festival went well and that the Beef & Dairy Festival is scheduled for May 11th at the airport.

APPROVAL TO PAY BILLS

A motion was made by Mr. Pecht to pay the bills as presented and charge to the proper accounts. This was seconded by Mr. Brockwell and carried by all ayes.

ADJOURNMENT

There being no further business to come before Council, a motion was made to adjourn by Mr. Brockwell and seconded by Ms. Hardy. This carried by all ayes.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

___________________________________________________________________________________________________________

The regular meeting of the Lawrenceville Town Council was called to order at 7:30 p.m. on April 12, 2011, by Mayor Douglas R. Pond.

Roll was called as follows: Present: Mayor Douglas R. Pond; Council members: H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin, Robert F. Pecht, III, and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager,C. J. Dean; Administrative Assistant, Wanda Johnson; Beverly Brewer of APACC; Coach Bryant Stith, School Superintendent Dr. Oliver W. Spencer, Jr. and members of the Brunswick High School Administration; Town Clerk, Alice B. Talbert, citizens and the press.

Absent: Council members: Joyce D. Bland and Harry S. Holman.

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Pecht and carried by all ayes.

PRESENTATION TOBRUNSWICKBASKETBALL

Mayor Pond stated that he had the pleasure of presenting Resolutions to the Brunswick Bulldogs and the Lady Bulldogs. Mayor Pond read the Resolutions; a motion was made by Mr. Brockwell to approve the Resolutions for the Lady Bulldogs and the Brunswick Bulldogs as presented. This was seconded by Mr. Martin and carried by all ayes. Mayor Pond then presented the Brunswick Bulldogs 2011 AA State Boys Basketball Champions Resolution to Coach Bryant Stith and school officials. Mayor Pond presented the Resolution honoring the 2010-2011 Brunswick Lady Bulldogs Resolution to Dr. Mark Harrison and school officials.

CITIZENS CONCERNS

Mayor Pond asked if there were citizens asking to speak to Council. Jerry Prince from Anointed Creations stated that he had a problem with the 2 hr. parking onMain Street. He stated that his customers would not stop if they do not see his vehicle parked in front of the shop. Monica Stith, also of Anointed Creations stated that she does not feel safe parking behind the shop and leaving in the dark with thousands of dollars. She stated safety should be first. Vanessa Lashley stated that she had talked with Assistant Commonwealth Attorney Bill Blaine about the marking of tires and she did not want to use the race card but she feels they are being targeted. Donna Baird of Small Town Outfitters stated that she is a new business and that there is more than one business on the street that is open all day. Denise Williams of Creedle, Jones & Alga stated that they had been in business for over 25 years and she had been with them the whole time. Ms. Williams stated that she had paid parking tickets for herself and for employees during this time and that should take care of the race card issue. She said that if they were going to be after dark, they move their cars up front after 5 o'clock. She also stated the problem they have is with the door being blocked and customers not being able to get in. Chief Gibson stated that the parking issue is only enforced from 9 am until 5 pm, Patricia Gee Bright, a customer of Anointed Creations stated that Ms. Stith brings in a lot of money to the Town and should not have to park behind the store where it is not safe. Her customers may be in the shop for four hours and then go to other stores to get food and spend money.

Elisea Bell of W. Sixth Avenuestated that the residents on W. Sixth Aveare having problems with the lady at the Church at 311 W Sixth Ave. Ms. Bell stated she had told the pastor that she could park in front of her house as she did not have a car, when Ms. Bell asked her to move as she was having a family reunion and needed her parking space, the pastor started harassing Ms. Bell. Ms. Bell stated that any time she comes outside the pastor would yell at her and harass her. Johnny Ray Stith also of W Sixth Avestated that the pastor should not be living in the Church and that she has taken out a warrant against him and he will be going to court on May 5th. Michael Conner ofW Sixth Ave stated that the pastor, Joelle Angel has called the police 6 or 7 times in the last 3 weeks, anytime they go outside she calls the police.

Beverly Brewer with Academic and Performing Arts Community Center, APACC, stated that their mission is to provide art programs for adults and youth and hope to open a center in downtown Lawrenceville. Ms. Brewer asked for help in obtaining an office space downtown, rent-free for 6 months. After that time they would be able to go into a contract. They hope to open a Boys & Girls Club and are working with Bryant Stith on possible use of the old Star Value building. The Economic Development Authority will be informed of the need for office space and meet with Ms. Brewer.

Robert Williams stated that he works in Town and is uptown a lot during the day and the streets are always full of cars.

It was pointed out that there are 120 parking spaces behind the buildings and the Church that owners or businesses can use during the day. Patricia Gee Bright did not feel these were safe and she was told that a call to 848-2141 or 911 to request a police escort at night. Mayor Pond stated that he would be happy to come over to the business and talk about parking issues. Mayor Pond stated that all the businesses are an important part of Lawrenceville growing and it is our feeling that owners and workers are not to park in front of the businesses. Mr. Pecht stated that the Police Committee might need to meet with citizens and find a solution to the parking issues. Mr. Martin stated that the parking needed to be for customers and Council was not here to be negative.

Mayor Pond stated that Mr. Dean and Mr. Outten would look into the situation onW. Sixth Ave.

MAYOR'S REPORT

Mayor Pond reported that the old radio station across from the High School was for sale. If any one is interested, Mayor Pond has the phone number and name of company selling the property.

Mayor Pond also reported that the signboard was coming and would like it on the front of the municipal building. Mr. Dean stated that this is not for Council to decide, as the sign is not in compliance with the Historic Overlay Ordinance. Mr. Dean also stated that if the sign permit is refused it then goes to the Board of Zoning and if still denied it would then go to Circuit Court.

LAKEGASTONCHAMBER APPROVAL

Mayor Pond stated that the full membership for the Lake Gaston Chamber was $180.00. As Council had approved an amount not to exceed $125.00, Mayor Pond asked if Council would approve the new amount. A motion was made by Mr. Pecht to approve paying $180.00 for full membership in the Lake Gaston Chamber. This was seconded by Mrs. Sanderson and carried by all ayes.

TEA-21 GRANT AGREEMENT

Mr. Dean stated that Council had in the packets an Agreement to Provide Administrative Services for the TEA-21 Grant. After a brief discussion, a motion was made by Mrs. Sanderson to approve the Agreement and sign. This was seconded by Mr. Brockwell and carried by all ayes.

SILVER TRAIL UPDATE

Council had in the packets, a letter from B & B Consultants concerning the Silver Trail Subdivision containing a punch list yet to be completed. Mr. Dean stated that the water/sewer service is not yet ready for the Town to accept.

Mr. Dean stated that the work on the Regional Jail is on schedule.

CLEAN UP WEEK

Clean up Week has been set for the week of April 11-15, 2011. On April 16, the County is having a hazard materials and computer pickup site behind theCountyGovernmentBuildingfor any one interested.

EDA MINUTES

Mr. Dean stated that a copy of the EDA's first meeting minutes was in the packets and officers were elected and the minutes would be coming from their Secretary in the future.

RESCUE SQUAD REQUEST

Mr. Dean received information from the Rescue Squad today concerning their request for financial assistance. This will be given to the Fire Committee to review and give recommendation to the Finance Committee.

PROPOSED BUDGET ADVERTISEMENT APPROVED

Mr. Pecht stated that a copy of the proposed budget and assumptions were in the packets. The Finance Committee had met on the proposed budget and Mr. Pecht commended Mr. Dean and Mrs. Talbert on a great job. Mr. Pecht went over the following assumptions. 1) Increase in police budget; 2) All health insurance for individual covered by Town, an increase in premium of 5.3%; 3) A maximum pay increase of 4% (personnel is continuing to work on this); 4) property insurance increase of 3%; 5) loss of life benefits (unfunded by State, mandated for the police and fire departments); 6) no tax increase; 7) no water/sewer rate increase and 8) no retirement increase, Town continues to fund all of the retirement. After a discussion, Mr. Pecht made a motion to advertise the proposed budget for a Public Hearing at the May 10th meeting. This was seconded by Mr. Brockwell and carried by all ayes.

There was no Fire Report.

Mrs. Sanderson reported that there had been two resignations, one in the water department and one in the streets department. She also stated that employee evaluations would be done and this would determine the salary percent increases for employees not to exceed 4%.

The Police and Safety Reports were in the packets.

Mr. Pecht reminded everyone of the Seafood Festival and Beef and Dairy Festival to be held at the Airport the first and second Wednesdays in May.

Council was reminded of the Brunswick Spring Festival and 5-Miler to be held downtown on April 16th and the Inter-Tribal Spring Festival and Pow Wow on April 30th at SVCC.

APPROVAL OF BILLS

A motion was made by Mrs. Sanderson and seconded by Mr. Brockwell to pay the bills as presented and charge to the proper accounts. This was carried by all ayes.

CLOSED SESSION

Mr. Pecht made the following motion: " Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing a contractual matter." This was seconded by Ms. Hardy and carried by the following roll call vote: Voting aye, Brockwell, Hardy, Martin, Pecht and Sanderson. Voting nay, none; absent: Bland and Holman.

RETURN TO OPEN SESSION

The following motion was made by Mr. Pecht: "Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was seconded by Ms. Hardy and carried by all ayes.

CERTIFICATION

"Be it resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting." This motion was made by Mr. Pecht, seconded by Mrs. Sanderson and carried as follows: voting aye: Brockwell, Hardy, Martin, Pecht and Sanderson; voting nay: none; absent: Bland and Holman.

ADJOURNMENT

There being no further business to come before Council a motion was made by Mr. Brockwell and seconded by Mr. Martin to adjourn and carried by all ayes.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

___________________________________________________________________________________________________________

March 8, 2011

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on March 8, 2011.

ROLL CALL

Roll was called with the following present: Mayor Douglas R. Pond; Council members: Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F. Pecht, III. Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Administrative Assistant, Wanda Johnson; Police Chief, E. L. Gibson, Jr.; Town Clerk, Alice B. Talbert, citizens and the press.

Absent: Council Member Esther B. Sanderson.

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell and seconded by Mrs. Bland to approve the minutes as received, suspend the reading and file. This carried by all ayes.

CITIZEN REMARKS

Elder Carter Rodgers, pastor of Tower of Deliverance Church on New Street asked to speak to Council. Elder Rodgers thanked Council and stated it was a pleasure to be here. Elder Rodgers handed out a letter inviting members to attend a Community worship and youth outreach day to be held on Saturday, April 2, 2011. Elder Rodgers was asked to meet with Mr. Dean concerning any permits needed and concerning noise.

MAYOR'S REPORTS

Mayor Pond stated that a new business, Small Town Outfitters, would be opening soon in the old Perry's building and a lot of improvements were being done to the building.

Mayor Pond also reported that Brunswick Bulldogs will be playing Waynesboro on Saturday, March 12, 2011, for the State title.

Mayor Pond stated that some citizens went for a walk on the Rails to Trails with an elderly dog and the dog could not make it and one of the town's employees at the water plant took a pickup and rescued them.

Mr. Outten stated that members had a copy of a non-exclusive perpetual easement from Alice Wright for use with the Rails to Trails. The property is from the Meherrin River to Evans Creek Road. Mr. Outten recommended execution of the easement. After a discussion, Mr. Brockwell made a motion to approve the Non-Exclusive Easement as presented. This was seconded by Mr. Martin and carried by all ayes.

ECONOMIC DEVELOPMENT BY-LAWS

Mr. Outten reported that he had reviewed and redrafted the by-laws for the Economic Development Authority of the Town of Lawrenceville. He stated that many of the changes made were due to the State Code and things that could not be changed. Mr. Outten recommended that they be given to the Economic Development Authority for adoption. The Board has a meeting set for Thursday, March 10 at 5:30 p.m.

RIBBON CUTTING AT WATER TREATMENT PLANT

Mr. Dean reported that the ribbon cutting at the water treatment plant had been held and thanked Sylvia Allen for the article and pictures in the paper. Mr. Dean stated that he had received an email and link to an article in the ICMA News Briefing concerning the ribbon cutting and the use of stimulus funds for the new treatment facility. Copies of the news article were handed out to Council. Mr. Dean also stated that he and Mrs. Talbert had received an email from a man from a city in Alabama that had seen the article and asked for information on getting stimulus funds for a water treatment facility upgrade.

REGIONAL JAIL UPDATE

Mr. Dean reported that the Regional Jail water lines were proceeding and that sewer lines were almost at the bridge on 46N.

BUDGET NEEDS

Mr. Dean reminded Council that a budget would be presented at the April meeting and he needed recommendations from the committee chairs. The Line of Duty Act leaves localities to pay the premium that the State had been paying. Localities can go with the VRS plan or be individually self-insured. Mr. Dean recommended going with VRS.

RESOLUTION FOR TOBACCO GRANT APPROVED

A Resolution to apply for a Tobacco Grant in the amount of $80,000 was in the packet. This grant would be used to perform a Preliminary Engineering Report for expansion of our sewer plant to be able to provide service to the north toward Hwy #1. A motion was made by Mr. Brockwell to adopt the Resolution as presented. This was seconded by Mr. Pecht and carried by all ayes.

TURNTABLE PARK RESOLUTION APPROVED

A Resolution for a Community Block Grant for the Turntable Park and Outdoor Center in the amount of $200,000 along with a Fair Housing Certification, Town of Lawrenceville Local Business and Employment Plan, a Non-Discrimination Policy, Residential Anti-Displacement and Relocation Assistance Plan Certification and Certification of Signatures and Address was in the packet for approval. A motion was made by Mr. Pecht to approve and sign the Resolution and all included forms. This was seconded by Mr. Brockwell and carried by all ayes.

MUSEUM ACTIVITIES

Mr. Dean reported that on April 16th Mr. Donald Sadler, an archaeologist would be at the Brunswick Museum from 9:00 – 10:15 a.m. This is the same day as the Spring Festival. Mr. Dean also gave out a schedule from the Brunswick Museum & Historical Society, Inc. concerning a free Luncheon Speaker Series to be held at the Museum each 4th Tuesday through May 2011.

FINANCE REPORT

Mr. Pecht reported that the Town finances were a little ahead of last year but with a new debt we are running about even.

FIRE REPORT

Mr. Holman stated the Fire report was in the packets and he reminded everyone of the stew at the firehouse Saturday morning.

POLICE REPORT

Chief Gibson reported that on Feb. 24th the Town police assisted the Sheriff's Dept. with an investigation of an abduction and robbery that started in Lawrenceville and ended in the County. Three of the Town officers covered a 24-hour time frame, which produced the arrest of 5 men. Chief Gibson thanked the press for the great article in the paper.

APPROVAL TO JOIN LAKE GASTON CHAMBER

Mayor Pond asked Council to approve the Town joining the Lake Gaston Chamber in order to promote the Town. Mr. Pecht stated that he feels this is a good idea. After a discussion on the cost, Mr. Pecht made a motion to join the Lake Gaston Chamber at a cost not to exceed $125.00 a year. This was seconded by Mr. Martin and carried by all ayes.

REQUEST FROM BEVERLY BREWER

Mr. Dean reported he had received an email from Beverly Brewer concerning a contest Home Depot is having among Historically Black Colleges and Universities for $150,000 in campus improvements. St. Paul's is in the contest and Mr. Dean will send the email out to Council and asked that everyone click on the site each day and vote for St. Paul's.

REQUEST TO CHANGE DATE AT AIRPORT

Mr. Pecht stated a letter from Brunswick Academy requesting a change in the date for the Beef and Dairy Festival from May 13 to Wednesday, May 11, 2011. A motion was made by Mr. Pecht to approve the change subject to approval from the County and the Airport Commission. This was seconded by Mr. Brockwell and carried by all ayes.

THANK YOU LETTER

A letter had been received from the Meherrin Regional Library thanking the Town for the $3500.00 grant for the Summer Reading Program.

APPROVAL OF BILLS

A motion was made by Mr. Pecht to pay the bills and post to the proper accounts. This was seconded by Mr. Brockwell and carried by all ayes.

ADJOURNMENT

As there was no further business to come before Council, a motion was made by Mr. Brockwell to adjourn. Ms. Hardy seconded the motion and it carried.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

__________________________________________________________________________________________________

The regular meeting of the Lawrenceville Town Council was called to order on February 8, 2011, at 7:30 p.m. by Mayor Douglas R. Pond.

Roll was called as follows: Mayor Douglas R. Pond; Council members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Robert F. Pecht, III, Scott E. Martin and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Town Clerk, Alice B. Talbert; citizens and the press.

Absent: Administrative Assistant, Wanda Johnson.

APPROVAL OF MINUTES

A motion was made by Mr. Holman to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Martin and carried by all ayes.

MAYOR'S REPORT

Mayor Pond stated that there was a need for a closed session for contractual matters.

Mayor Pond reported that HB 1475 that would have affected the out of town water/wastewater rates we charge had been defeated. Mayor Pond had received a note from Roslyn Tyler thanking him for his efforts in this.

Mayor Pond stated that the Chamber and Memory Makers, our newest business to open, would be holding a Business After Hours on Thursday night, Feb. 10, 2011, from 5 to 7 p.m. Shep and Terry Moss are the owners of Memory Makers and will also be having a ribbon cutting on Friday, Feb. 11th at 10:30 a.m. Mayor Pond encouraged all members to attend and show support for the new business.

Mayor Pond announced that Brunswick High senior Jaron Rice has received and accepted a full athletic scholarship from VMI. The police department and Chamber had helped to send Jaron to the Division I Football Show Case Camp. Jaron plays basketball and softball in addition to football.

6TH JUDICIAL CIRCUIT

Mr. Outten reported that a bill was being introduced to realign the judicial lines and Brunswick would no longer be in the 6th Judicial circuit but would be moved to the a new circuit that would be from Brunswick to Danville. After a discussion, Mr. Brockwell made a motion to authorize the Mayor and Mr. Outten to draft a letter in opposition to this change. This was seconded by Mr. Holman and carried by all ayes.

RIBBON CUTTING AT WATER PLANT

Mr. Dean reported that a ribbon cutting would be held at the new Water Treatment Plant Chemical Feed Building on Thursday, February 17th at 10:30 a.m.

REGIONAL JAIL UPDATE

Mr. Dean handed out copies of a letter he received from the Department of Health concerning the water and sewer for the Regional Jail outlining the requirements the County must meet to own the water lines.

CODE OF LAWRENCEVILLE

Supplement 2 for the Code of Lawrenceville will be included in next year's budget.

Mr. Dean asked that all committees submit their budget request to him.

ALBERTA WATER RATE

Mr. Dean presented a spreadsheet of the expenses for producing water from Jan. 1, 2009, to December 31, 2009; and also for the period Jan. 1, 2010 to December 31, 2010. The cost per 1000 gallons of water for 2010 was $2.49 up from $2.46 for the period of 2009. Alberta pays $2.40 per 1000 gallons at the present time. After a discussion, Mr. Pecht made a motion to leave the rate for Alberta at $2.40 for one year. Mr. Brockwell seconded the motion. He asked that the Town of Alberta be made aware of the cost and that the rate may be higher next year. The motion carried by all ayes.

The Roanoke River Rails-to-Trails 2010 Annual Report was in the packets. Mr. Brockwell stated that he would like to see more activities on the Trail in addition to walking and biking.

An invitation to attend an orientation briefing with the Virginia Economic Development Partnership (VEDP) was in the packets. This will be held on March 16, 2011, at 9:00 a.m. Mr. Dean asked that anyone interested in attending to please let him know.

SUPPORT FOR RE-PURPOSING OF PRISON SITE

Mr. Dean stated that he had received a request from the County Administrator for Council to go on record to support the re-purposing of the old Brunswick Correctional Center. Mayor Pond stated that he has contacted four legislators and had a letter in the paper informing citizens how to support this effort. Mr. Brockwell made a motion to authorize the Mayor and Mr. Dean to draft a Resolution of Support for the re-opening of the prison. This was seconded by Mr. Pecht and carried by all ayes.

Mr. Pecht stated the Financial Report was in the packets and the Town is about even with last year.

Mr. Holman reported that the Fire Department had a successful stew over the weekend.

Mrs. Sanderson stated the Personnel report was in the packets and the committee would be meeting in the next month.

Chief Gibson reported that Officer White would start working his own shift on Feb. 9, 2011. Mr. Brockwell asked Chief Gibson to check with SVCC and St. Paul's about partnering with them on law enforcement issues.

Mr. Brockwell asked that a copy of the property and equipment owned by the Town and listed with VML be sent out with the minutes.

EDA BOARD

Mrs. Sanderson handed out the following list of proposed members for the EDA Board of Directors: Scott Martin, Wendy Wright, Bill Herrington, Dora Hardy, Leroy Jolly, Jocelyn Sims and Catharine Samford. A motion was made by Mrs. Sanderson to accept the list as presented. This was seconded by Mr. Brockwell and carried by all ayes. A copy of proposed by-laws was also given out and Mr. Outten was asked to review.

HIRING OF HARVEY POWERS

Mrs. Sanderson stated that the new web site needs to be updated and Mr. Harvey Powers agreed to update for the Town at a cost of $50.00 per hour. After a discussion, Mrs. Sanderson made a motion to hire Mr. Powers for web site maintenance at $50.00 per hour for no more than 3 hours a month. Mr. Brockwell seconded this motion and it carried by all ayes.

The Water/Wastewater Committee will meet after Council tonight.

The Safety reports were in the packets.

SOUTHSIDE LEGACY AWARD

Mr. Holman stated that a letter was in the packets concerning the "Southside Legacy" Award being worked on for a fundraiser for Saint Paul's. He stated that ads and tickets would be sold and the letter was asking for support. After a discussion, Mayor Pond stated that he would get in touch with one of the members of the committee listed at the bottom of the letter to find out what they were asking the Town to do.

Mayor Pond reported that he had worked with Saint Paul's and the Brunswick Youth Ball Park to allow the Saint Paul's girls softball team to practice on the park.

APPROVAL OF AIRPORT FOR BEEF & DAIRY FESTIVAL

A motion was made by Mr. Pecht to approve the use of the airport for the Virginia Beef & Dairy Festival on Friday, May 13th with the same conditions as in the past and with approval by the County. This has been approved by the Airport Commission. This motion was seconded by Mrs. Sanderson and carried by all ayes.

APPROVAL OF AIRPORT FOR SEAFOOD FESTIVAL

Mr. Pecht made a motion to approve the use of the airport on May 4th for the Lion's Club Seafood Festival with the same conditions as in the past and with approval by the County. The Airport Commission has approved this use. This motion was seconded by Mrs. Sanderson and carried by all ayes.

REPAIRS FOR RUNWAY

Mr. Pecht stated that a letter was in the packets concerning renovations on the runway at the airport. He stated that it has been approximately 20 years since the runway has been done. If the project were bid out, the State would fund 80%. The Department of Aviation would fund 100% of the materials if the Town and County provide labor. Bernard Jones and Jim Schiller have offered to do the labor. Mr. Dean stated that they could use the Town's air compressor.

RELAY FOR LIFE

Mrs. Talbert reminded Council that Relay for Life would be held on June 24th and Pat Fletcher and Sylvia Allen were the new Co-Chair for this event.

PAYMENT OF BILLS

Mr. Pecht made a motion to pay the bills as presented and charge to the proper accounts. This was seconded by Mr. Martin and carried by all ayes

CLOSED SESSION

The following motion was made by Mr. Pecht: "Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters." This was seconded by Mrs. Sanderson and carried by the following roll call vote: ayes, Bland, Brockwell, Hardy, Holman, Martin, Pecht and Sanderson.

RETURN TO OPEN SESSION

After a discussion on the above, a motion was made by Mr. Pecht as follows: "Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was seconded by Mrs. Sanderson and carried by all ayes.

CERTIFICATION

The following certification was made by Mr. Pecht: "BE IT RESOLVED to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting." This was seconded by Mr. Martin and carried by the following roll call vote: ayes, Bland, Brockwell, Hardy, Holman, Martin, Pecht and Sanderson.

APPROVAL OF ALBERTA CONTRACT

A motion was made by Mr. Martin to approve the water contract with Alberta with #3 amended to read, "so long as Lawrenceville has that capacity." This was seconded by Mr. Holman and carried by all ayes.

ADJOURNMENT

There being no further business, a motion was made by Mr. Brockwell and seconded by Mr. Martin to adjourn. This carried by all ayes.

Douglas R. Pond, Mayor

January 18, 2011

Mayor Douglas R. Pond called the postponed Regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on January 18, 2011.

ROLL CALL

Roll was called as follows: Present: Mayor Douglas R. Pond; Council members: H. B. Brockwell, Jr., Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Fire Chief, Kevin Pair; Connie Moore and G. I. Vaughan of the Brunswick Rescue Squad; Trudy Reel with the Indian Spring Festival; Town Clerk, Alice B. Talbert and the press.

Absent: Council members: Joyce D. Bland and Dora D. Hardy.

APPROVAL OF MINUTES

A motion was made by Mr. Martin to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.

RESCUE SQUAD REQUEST

Connie Moore of the Brunswick Rescue Squad stated that the County Supervisors had asked them to come to the Town of Lawrenceville and ask if we had ever included the Rescue Squad in our budget. Ms. Moore asked Council to include the Squad in our budget for next year. She stated that she did not have figures on number of calls made in the Town for 2010 or the cost of operations for 2010. She would be going to Emergency Services next week and would have the figures after that meeting. Mr. Pecht stated that he did not recall the Rescue Squad being in our budget in the over 20 years he has been on Council. Ms. Moore stated that there are 3 full time and 8 part time employees and 18 volunteers. Mayor Pond thanked Ms. Moore and Mr. Vaughan for coming and for their service.

INDIAN-INTER-TRIBAL CORN DANCE SPRING FESTIVAL

Trudy Farmer Reel stated that the Indian-Inter-Tribal Corn Dance Spring Festival will be held in April and gave an overview of what activities would be held at the Festival. 3,000 books will be printed advertising the Festival and Ms. Reel asked Council to purchase an ad the same as they did in the Brunswick Festival, which was a full page for $300. A motion was made by Mr. Pecht to purchase an ad for $300 for a full page. This was seconded by Mrs. Sanderson and carried by all ayes.

MAYOR'S REPORT

Mayor Pond announced that Publo Viejo Mexican Restaurant would be opening on Friday, January 21, 2011, with a ribbon cutting on Monday, January 24th.

Mayor Pond stated that he received a call concerning the re-opening of Brunswick Correctional Center to house sex offenders. This would result in approximately 400 to 500 jobs.

Mayor Pond stated that a man in Texas who had 6 wooden chairs made in Lawrenceville had contacted him. The man wants to sell the chairs for $1200. Mayor Pond stated that he is going to try to raise funds to purchase these chairs.

Mr. Dean reported that all equipment is in and working at the water treatment plant and paper work is all that is being finished.

REGIONAL JAIL UPDATE

A copy of a letter to Timmons Group is in the packets. Mr. Dean stated that he had responded on October 6th and did not receive their response until December 28th.

TOWN OF ALBERTA REQUEST TABLED

The request from Town of Alberta was tabled until February.

VDOT CHANGES

A letter from VDOT was in the packets concerning possible road sign changes. This was for Council information.

CITIZEN REQUEST

A letter from Ronda Goldman was in the packets. Ms. Goldman is applying for a PhD in Global Leadership and Entrepreneurship at Regent University and would like to use the Town of Lawrenceville as her project. Mr. Dean stated that he feels we should allow this. No motion was needed.

ARTBANK GRANT

An application had been received for participation in the ArtBank Matching Grant. Mr. Pecht made a motion to apply for the Grant in the amount of $500. This was seconded by Mrs. Sanderson and carried by all ayes.

CODE SUPPLEMENT 2

An estimate for Supplement 2 of the Lawrenceville Code was in the packets. After a discussion, the matter was turned over to the Code committee to study.

2010 COMMUNITY DEVELOPEMENT BLOCK GRANT

A letter from the Department of Housing and Community Development was handed out informing Council that the Town had been awarded a 2010 Community Development Block Grant in the amount of $200,000 in support of the Turntable Park and Outdoor Center Project. This is for the purchase of the old Southern States Building.

FINANCIAL REPORT

Mr. Pecht stated that the financial statement was in the packets and we were a little ahead of last year at this point.

FIRE DEPT REPORT

Mr. Holman stated that 43 calls had been made by the fire department in the month of December with 167 man-hours expanded. Mayor Pond stated that two members of the fire department had been accepted into the Leadership Development Program that the Chamber is sponsoring. A motion was made by Mrs. Sanderson to pay the fee of $75.00 each for James Wesson and Kevin Pair. This was seconded by Mr. Pecht and carried by all ayes.

POLICE REPORT

Chief Gibson stated that Officer White is completing 100 hours of training with a police officer. He is about half way through and then will be able to work on his own.

GARBAGE PICKUP REQUEST APPROVED

A request from the Silver Trail Subdivision for garbage pickup had been tabled from last month. Mr. Martin stated that he had been on site and felt this would be a good idea. Mr. Holman stated that he was ok with the request also. A motion was made by Mr. Holman to provide garbage pickup to the Silver Trail Subdivision. This was seconded by Mr. Martin and carried by all ayes. It was also pointed out that the Town does garbage pickup at two other out of town subdivisions.

NEW BUSINESS OPENNING

Mrs. Sanderson stated that Memory Makers would be coming to Town in February. Shep Moss, owner, also has a store in South Hill and one in Clarksville.

TOBACCO GRANT PLANNING STUDY

Mr. Dean was told to go ahead with applying for a Tobacco Grant for a Planning Study on sewer upgrade.

ECONOMIC DEVELOPMENT AUTHORITY UPDATE

Mayor Pond gave out a list of people he felt would be possible members for the Lawrenceville Economic Development Authority. After a discussion, Mr. Outten pointed out that of the 7 members, 3 could be Council Members. Council members were asked to submit names to the Economic Development Committee who will review and come back with recommendations for Council approval at our next meeting.

Mr. Brockwell gave a report of the visit to the VEDP on January 13th. Mr. Brockwell, Mr. Martin, Mayor Pond, Mr. Dean and Wendy Wright from the Chamber attended the meeting. Mr. Brockwell explained that we already have marketing tools out there and having everyone on the same agenda and being organized was a big step. He felt it had been an excellent meeting.

PAYMENT OF BILLS

Mr. Pecht made a motion to pay the bills as presented and charge to the proper accounts. This was seconded by Mrs. Sanderson and carried by all ayes.

CLOSED SESSION NEEDED

Mayor Pond stated that there was a need for a closed session for Contractual matters. The following motion was made.

MOTION TO ENTER CLOSED SESSION

"Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1959, as amended for the purpose of discussing contractual matters." This motion was made by Mr. Pecht, seconded by Mr. Martin and carried by the following roll call vote: Voting aye: Brockwell, Holman, Martin, Pecht and Sanderson. Absent: Bland and Hardy.

MOTION TO RECONVENE IN OPEN SESSION

The following motion to reconvene in open session was made: " Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.

CERTIFICATION

The following certifications was made by Mr. Pecht, "Be it Resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950. as amended , and ( ii ) only such public business matters as were identified in the motion by which the meeting was convened were heard, discussed or considered in the meeting." This was seconded by Mr. Brockwell and carried with the following roll call vote: Voting aye: Brockwell, Holman, Martin, Pecht and Sanderson. Absent: Bland and Hardy.

ADJOURNMENT

There being no further business to come before Council a motion was made by Mr. Pecht and seconded by Mrs. Sanderson to adjourn. This carried by all ayes.

Douglas R. Pond, Mayor